Executive Assistant

Job Title: Executive Assistant

Location: D. Y. Patil University School of Medicine, Ambi,Pune
Experience: 3 -6 years Qualification: Graduate / Post Graduate (MBA / BBA preferred)

Job Summary:

The Executive Assistant will provide administrative, operational, and coordination support to senior officials or departments, ensuring effective workflow, communication, and documentation management

Key Responsibilities:

• Coordinate day-to-day administrative and operational activities.
• Manage schedules, appointments, and meetings for assigned departments or officials.
• Draft and manage correspondence, reports, and official documentation.
• Assist in preparing presentations, data summaries, and minutes of meetings.
• Follow up on departmental tasks, projects, and deadlines.
• Maintain and update records, files, and databases.
• Support interdepartmental coordination and communication.
• Handle confidential information with discretion and professionalism.
• Assist in organizing departmental meetings, training programs, and events.
• Liaise with internal teams and external stakeholders as required.

Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Detail-oriented and efficient in handling multiple tasks.
• Professional demeanor with a proactive approach.
• Ability to maintain confidentiality and handle sensitive matters tactfully.