Executive Assistant

Key Responsibilities – Executive Assistant (Business + Personal) A. Business Responsibilities (Primary) 1. Time & Priority Management Manage MD’s professional calendar and schedules Prioritise meetings, calls, and tasks Ensure optimal use of MD’s time for high-value work 2. Communication & Coordination Act as the main liaison between MD and internal/external stakeholders Filter communication and share only relevant information Coordinate with teams to ensure smooth execution 3. Follow-ups & Execution Track all tasks and commitments assigned by MD Ensure deadlines are met with regular follow-ups Escalate delays or issues proactively 4. Meetings & Reporting Prepare agendas and meeting briefs Record Minutes of Meetings (MOM) Prepare daily/weekly MIS, summaries, and updates for MD 5. Decision & Information Support Collect data and inputs before decisions Present information in a structured, concise manner Flag risks, dependencies, and priorities B. Personal Responsibilities (Supportive, Not Menial) 6. Personal Schedule Management Manage MD’s personal calendar, appointments, and reminders Coordinate family, medical, and personal commitments discreetly 7. Travel & Logistics Plan and manage personal and business travel Handle bookings, itineraries, and coordination Ensure smooth execution of trips and schedules 8. Personal Communication Support Assist in managing important personal messages, reminders, and follow-ups Act as a trusted point of coordination when required 9. Confidential & Trusted Support Handle personal matters with discretion and confidentiality Maintain professional boundaries and emotional maturity This role is about reducing cognitive load on the MD—professionally and personally—so focus remains on leadership, growth, and decision-making. One-Line Definition An Executive Assistant is a trusted extension of the Managing Director—ensuring clarity, continuity, and calm across both professional and personal commitments.