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4.0 - 6.0 years

5 - 7 Lacs

Noida

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Organize and prepare agendas and papers for board meetings, committees and annual general meetings Take minutes, draft resolutions, and lodge required forms and annual returns with Companies House. Required Candidate profile Responsible for all Company secretarial functions Assisting and supporting Legal & Compliance Head in advising the management on the various contracts, legal & secretarial matters. CS with LLb

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1.0 - 3.0 years

3 - 4 Lacs

Gurugram

Work from Office

Responsibilities: * Coordinate meetings & events * Manage calendar & follow-ups * Support MD with administrative tasks * Prepare reports & presentations * Ensure smooth office operations

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2.0 - 7.0 years

2 - 6 Lacs

Mumbai

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Hiring for Executive Assistant - 5 Days working Location - Fort (10 mins walking from CSMT & Churchgate) Only Females candidates can apply Preferred candidate profile: Proven work experience as a personal assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification would be considered an advantage Interested candidates can share CV on hrsupport@krishnaandsaurastri.com or WhatsApp on 7045045681

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4.0 - 8.0 years

3 - 4 Lacs

Kolkata

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Implement and maintain a systematic follow-up system for pending tasks, and deadlines. • Regularly update the manager on the status of ongoing projects and outstanding items. • Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. • Handle sensitive and confidential information with discretion. Qualifications: • Bachelor's degree • Proven experience as a Personal Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. kindly share resume with your update details t.globalzonehr@gmail.com

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0.0 - 4.0 years

0 - 0 Lacs

Hyderabad

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Responsibilities: Manage executive calendar & schedule meetings Draft letters, emails & follow-ups Arrange travel & appointments Coordinate projects & presentations Provide administrative support

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0.0 - 2.0 years

1 - 3 Lacs

Hyderabad

Work from Office

Responsibilities: Manage director's calendar, schedule appointments & meetings Coordinate travel arrangements & itineraries Draft letters & MOMs on behalf of director Provide administrative support for daily tasks Health insurance

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2.0 - 6.0 years

3 - 7 Lacs

Gurugram

Work from Office

Designation - Associate / Senior Associate Skill - Executive Assistant Experience - 2-6 Years Responsibilities- Calendar & Meeting Management: Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management: Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies: Graduate/ post-graduation or equiv. qualification 2-6 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

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5.0 - 10.0 years

5 - 8 Lacs

Chennai

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The core responsibility of providing high-level administrative to senior executive,often including CEOs or managers. This role requires strong communication, and interpersonal skills to manage calendars, correspondence, Business Operations Required Candidate profile Excel Knowledge Should have knowledge with legal matters Should know to read Legal Doc Only Female Preferred

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3.0 - 6.0 years

4 - 5 Lacs

Kolkata

Work from Office

Office Time - 11AM-8PM (Mon-Sat) Responsibilities: * Coordinate meetings & events * Manage calendar & travel bookings * Draft letters & emails * Provide secretarial support * Oversee media relations Any Inquiry Call or WhatsApp 8697666885

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1.0 - 5.0 years

1 - 3 Lacs

Mumbai

Work from Office

Job Title: Executive Assistant to CEO Location: Bandra West, Mumbai Company: Aliff Overseas Website: www.aliff.in Work Timings: Monday to Friday: 9:30 AM -6:00 PM Saturday: 9:30 AM - 4:00 PM Job Summary: Aliff Overseas is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will manage daily operations, handle confidential matters with discretion, and serve as a key liaison between the CEO, internal teams, and external stakeholders. This position requires excellent communication skills, strong attention to detail, and the ability to multitask in a dynamic work environment. Key Responsibilities: Coordinate and manage the CEO's calendar, appointments, and meetings. Support the CEO in day-to-day activities and ensure smooth execution of tasks. Act as the primary point of contact for internal and external communications. Draft, prepare, and edit correspondence, reports, presentations, and other documents. Arrange and coordinate meetings, conferences, and events, both in-person and virtual. Organize domestic and international travel arrangements, including visas, flights, accommodation, and itineraries. Maintain effective communication and relationships with internal staff and external stakeholders. Provide general administrative support to the executive team as needed. Plan and oversee logistical aspects of events including venue, catering, AV setup, and transportation. Keep up-to-date with industry trends and best practices in event management. Answer inquiries tactfully, take messages, and serve as a liaison between the CEO, staff, and external parties. Maintain high levels of professionalism, confidentiality, and discretion at all times. Ensure the CEO is well-prepared for meetings and events. Uphold the company's brand image by being presentable and courteous at all times. Qualifications & Requirements: Proven experience as an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Ability to handle multiple tasks with accuracy and attention to detail. High level of discretion in handling confidential information. Presentable and professional demeanor. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Bachelor's degree preferred.

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2.0 - 4.0 years

2 - 4 Lacs

Goregaon, Mumbai (All Areas)

Work from Office

ROLE: Executive Assistant LOCATION: Goregaon West ROLES AND RESPONSIBILITIES: Business & Operational Support - Handle all new supplier communication and product onboarding processes. - Assign, coordinate, and update task lists with internal and external teams to ensure timely execution. - Conduct business inquiries, surveys, market research, and data collection for strategic decision-making. - Prepare, manage, and organize databases, filing systems, and records for easy retrieval and reference. - Draft and maintain costing sheets, reports, SOPs, presentations, and official correspondence . Customer & Stakeholder Management - Act as a first point of contact for callers, responding to emails and phone calls, forwarding messages, or flagging critical issues for the Directors attention. - Handle customer complaints and grievances , ensuring prompt resolution and customer satisfaction. - Assist in managing key business relationships , including vendors, clients, and regulatory authorities. Logistics & Travel Coordination - Manage shipments, travel arrangements, transport, and accommodation for the Director and relevant stakeholders. - Organize meetings, conferences, and events, ensuring seamless execution. - Maintain and update the Directors calendar, appointments, and meeting schedules while managing access effectively. Administrative & Strategic Support - Implement and maintain administrative procedures and operational systems for efficiency. - Monitor deadlines, follow up on pending tasks, and ensure seamless execution of priority assignments. - Assist with financial tasks such as budget tracking, vendor payments, invoice management, and liaising with accountants for tax-related activities . Personal Assistance & Miscellaneous Tasks - Handle property management, home fixtures & supplies, personal appointments, quotation requests and other ad-hoc personal tasks as assigned by the Director Required Skills & Competencies: Discretion and Trustworthiness: Ability to handle confidential and sensitive information with integrity. Problem-Solving & Initiative: Independently figure out and execute new and complex tasks efficiently. Communication Skills: Strong verbal and written communication for interacting with stakeholders at all levels. Organizational & Multitasking Ability: Exceptional ability to manage multiple priorities, deadlines, and projects. Excel Proficiency: Advanced skills in Microsoft Excel , including data analysis, pivot tables, and reports. Negotiation & Vendor Management: Expert negotiator with the ability to drive cost savings and favorable business deals. Flexibility & Adaptability: Ability to work in a fast-paced environment with shifting priorities. Tact & Diplomacy: Professionalism in handling sensitive discussions and high-profile stakeholders. Tech-Savvy: Proficiency in standard software packages (MS Office, PowerPoint, Zoho, Google Suite, etc.) and the ability to learn company-specific tools. Academic Qualifications: (Educational Qualifications required for the Role): • Bachelors degree in Business Administration, Management, or a related field (preferred). 2-4 years of experience in a similar executive or personal assistant role. Prior experience working with e-commerce & retail is a plus.

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1.0 - 4.0 years

2 - 4 Lacs

Bengaluru

Work from Office

Location: Lalbagh Education: Graduate (preferably in Education or related field) Experience: 23 years in a similar role CTC Range: 30,000 to 35,000 per month Working Hours: 9:30 AM to 6:30 PM Should have working knowledge of accounting terms and basic financial understanding Strong communication and organizational skills Ability to multitask, maintain confidentiality, and manage priorities efficiently

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1.0 - 3.0 years

1 - 5 Lacs

Coimbatore

Work from Office

The Opportunity: Avantor is looking for a Customer Service Representative for the UK Admin team. It's an intermediate-level position. The associate is responsible for answering routine questions and issues from external or internal customers. Frequently escalates more complex customer complaints or issues to more senior customer service representatives. What we're looking for Education: High school diploma required; Bachelor's degree a plus. Experience: 1-3 years applicable experience in a customer relationship type role (sales, call center, etc.). Preferred Qualifications: Strong communication skills, both verbal and written Ability to work with members of the immediate team, as well as employees in other departments, while demonstrating the ability to work independently Proven problem-solving skills and resourcefulness Ability to manage multiple priorities in a fast-paced and complex environment Good organization and time management skills Attentive and active listening abilities Ability to maintain composure and positive attitude during difficult times Intermediate computer skills required; must be able to work in multiple systems concurrently, often using multiple monitors Familiarity with SAP system helpful In Quebec, bilingual (English and French), verbal and written. How will you thrive and create an impact: Maintains and attracts potential customers by handling inbound sales and customer communication (emails, calls, click-to-chat) relating to service status or challenges, concerns, issues within the network. Handles inbound sales and customer communication (calls, emails, click to chat) in the processing, expediting, and troubleshooting of customer orders. Owns the customer request and experience from initiation to conclusion. Processes, via computer, all customer requests. Utilizes multiple and often complex systems, programs, and monitors in order to research information. Researches and resolves customer issues, expedites back orders, handles requests for returns and other special requests. Resolves product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution. Proactively interacts with outside sales force to ensure regular communication on pricing and other customer concerns. Provides high-level, quality service, closely aligned with sales, to enable sales growth. Follows up with Sales Department, suppliers, and customers on any outstanding issues. Looks for opportunities to provide solutions. Makes recommendations on areas for process improvement. Make decisions based on policies and past precedence, seeking guidance as necessary. Accountable to performance metrics such as schedule adherence, productivity standards and quality standards. Performs other duties as assigned. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer. Why Avantor? Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science. The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today! EEO Statement: We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address. 3rd party non-solicitation policy: By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation

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8.0 - 13.0 years

18 - 20 Lacs

Kolkata

Work from Office

KRA: To provide critical support and strategic insights to the ED to enable him to make decisions. Accountable for preparedness for all reviews with focus on data sanitisation. Accountable for tracking & monitoring the progress of all assignments.

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1.0 - 6.0 years

9 - 18 Lacs

Kolkata, Delhi / NCR, Mumbai (All Areas)

Work from Office

Looking for a smart, bold, and open-minded female PA to assist the Director in calls, emails, meetings, travel, and business development. Must be presentable, fluent in English, cooperative, and comfortable as both assistant and companion. Required Candidate profile Fluent in English; confident in handling clients and executives. Proficient in MS Office (Excel, PowerPoint, Word). Comfortable in both formal and semi-formal settings. Trustworthy and flexible.

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0.0 - 2.0 years

2 - 3 Lacs

Gurugram

Work from Office

About Stratex: Stratex is a Consulting firm that helps organisations turn operational challenges into opportunities for growth and innovation. We do this through three integrated pillars: strategic consultancy, purpose built software suite and expert led shared services, providing mission driven organisations with seamless, end to end support. If you thrive in an environment that rewards initiative and accountability while empowering you to help organisations internationally reach their full potential, Stratex offers the platform to do your best work. Roles & Responsibilities 1. CEOs Daily Board: Update with Most Important Tasks (max three). Add Shortlisted Tasks and maintain a Backlog of future projects/ideas. 2. Personal Development Board: Maintain a board with the CEOs reading lists. Track personal development goals. 3. Organizational Boards & Leave Calendars: Monitor project due dates and task priorities. Manage the leave calendar and holiday requests with HR. 4. CEO Calendar & Communication Management: Plan the CEOs schedule two weeks in advance with balanced, color-coded blocks (physiotherapy, meetings, deep work, management days). Manage emails and phone calls to ensure effective communication and scheduling. 5. Meeting & Planning Sessions: Prepare and circulate agendas for meetings and internal planning sessions with content, deliverables, and oversight. Capture meeting notes (using Fathom) and update action items on Monday.com. 6. Grooming Appointments & Subscriptions: Schedule personal grooming appointments per defined frequency. Maintain a register of team subscriptions (e.g., Adobe, Fathom). 7. Invoice Follow-Up: Maintain a follow-up register for invoices. Coordinate with the Finance Officer to confirm processed payments and archive emails. 8. Administrative & Operational Support: Manage confidential documents, contracts, and business files. Assist in project management tasks, prepare reports, documents, and track progress. 9. Process Automation & Data Integrity: Implement automation solutions using tools like Monday.com, Zapier, Excel, Visio, and ChatGPT. Ensure data integrity across digital platforms. What You Bring Proven experience in executive support or high-level administrative roles. Expertise in managing complex calendars, emails, and digital task management tools. Strong technical skills in Microsoft Office Suite, Monday.com, Zapier, etc. Exceptional organizational, multitasking, and communication skills. Proactive, problem-solving mindset with utmost confidentiality and professionalism. Why Join Us Become a vital part of an innovative executive team directly impacting organizational success. Enjoy a collaborative culture that values your input and supports professional growth. Work closely with the CEO, driving efficiency and strategic initiatives. Experience continuous learning opportunities in a fast-paced, forward-thinking environment.

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2.0 - 4.0 years

3 - 8 Lacs

Hyderabad

Work from Office

Job Description :Executive Assistant to Managing Partner About the Company : The Ogni Group, founded in 2006, provides energy, environmental, and sustainability services to commercial and industrial clients. The Ogni Group has worked with hundreds of customers to help reduce energy consumption by 55,00,000 kWh, saving over $5 million in energy costs and reducing carbon emissions by over 38,000 metric tonnes. Ogni Capital Partners was established to further expand Ogni Groups investment in the future. Ogni Capital Partners is a hands-on partner focused on value-addition to propel our partner companies to the next level, based on our principles of collaboration, empowerment, and alignment of interests. Ogni Capital Partners provides its portfolio companies with more than just capital. We know that our greatest competitive advantage is our ability to serve and support our partners at the highest level, which is driven by a belief in a more sustainable tomorrow, as well as a culture of continuous improvement, creative thinking, and entrepreneurial spirit. Ogni Capital Partners, with our team of cross-disciplinary experts, invests in a wide range of industries and technologies that are working to create a more sustainable future. Ogni Capital Partners combines industry and financial expertise to assist our partners in strengthening operational performance and accelerating their progress. Roles & Responsibilities Work with cross-functional teams to define new initiatives to grow the portfolio companies Perform robust analysis for business expansion Develop the program plan for the new initiatives - scope, deliverables, required resources, work plan, budget, timing. Collaborate with business leaders across Ogni Capital Partners ( OCP ) to drive the initiatives Solving problems through structured thinking, research, project planning, and on-ground execution Drive business planning, goal setting, tracking KRAs & KPIs Highlight and work with Senior Leaders to resolve the challenges Work on special projects which are essential for the growth of the businesses Handle the mailbox of the Managing Partner , respond to emails as per directive Communicate and get reports from different businesses / departments Create concise, compelling, and effective communications for different contexts - board meetings, strategy reviews, all-hands meetings Education Qualification : Masters in Business Administration ( MBA - Finance / Strategy / Operations ) or Bachelors Degree in Mechanical Engineering/ Chemical Engineering with relevant experience . Experience : 2 - 4 Yrs Job Location : Hyderabad - (In office) Do feel free to call / share your resume on the following number : 9701531767 (Whatsapp)

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0.0 - 2.0 years

3 - 5 Lacs

Mumbai

Work from Office

Support to the EA in managing the Director’s calendar, meetings, communications Assist in scheduling appointments, meetings, travel arrangements. Help prepare reports, presentations, and documents for internal and external use Take minutes Follow-ups Required Candidate profile B’s degree in Business Administration, Management Fresh graduates or up to 1 year of exp in a corporate /administrative role Exceptional verbal,written communication skills Proficiency in MS Office

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4.0 - 9.0 years

5 - 7 Lacs

Ahmedabad

Work from Office

Seeking a highly organized Executive Assistant to support the CEO with schedule management, stakeholder coordination, MIS reporting, meeting management, and maintaining confidentiality in all operations.

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3.0 - 5.0 years

5 - 6 Lacs

Bengaluru

Work from Office

Role & responsibilities Coordinate arrangements, meetings and/or conferences as assigned. Prepare reports, presentations and correspondence accurately and swiftly. Create and organize information, and generate reference tools for easy use (wherever necessary) Answer and screen telephone calls, and respond to emails, messages and other correspondence. Travel arrangements - booking tickets, VISA renewals, preparing itinerary for management and HODs Managing credit card statements and travel expenses of MD One point of Travel desk for employees on Flights/ Train/ Bus/ Passport/ Visas/ Forex Professionally greet and receive guests and clients. Admin activities like - company car maintenance, fastag maintenance etc., Event Planning - organize & oversee corporate events Financial Monitoring - keeps an eye on expenses, budget. Team communication - with Dept. HODs Problem solving - Address potential issues before then became problem Proficient with Google suite (word, excel, PPT) Ability to work under pressure and meet deadlines Methodical thinker and detailed research proficiency Preferred candidate profile Language - Kannada, English & Hindi Education - Any Graduate/Post Graduate - preferably Management Stream. Female candidates only can apply. Immediate joiner preferred. Benefits : Mediclaim Insurance

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5.0 - 10.0 years

0 - 0 Lacs

Bengaluru

Work from Office

Objectives of this role Support the MD primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for MD, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems

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3.0 - 8.0 years

4 - 12 Lacs

Gurugram

Work from Office

Responsibilities: * Coordinate meetings & events * Schedule appointments & travel arrangements * Provide administrative support * Manage executive calendar & communications * Prepare MOMs & presentations * Vendor management

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4.0 - 6.0 years

4 - 6 Lacs

Mumbai, Maharashtra, India

On-site

Key Responsibilities Maintain accurate Minutes of Meetings (MoM) and manage the VPs calendars effectively. Plan and organize daily schedules, including meetings, appointments, and travel arrangements for VPs. Handle all mailing and communications, ensuring timely coordination between VPs and internal departments. Act as a liaison between VPs and clients, suppliers, and internal teams across all organizational levels. Assist in planning and executing internal and external events, including client visits and conferences. Collaborate closely with management on assigned tasks and projects. Oversee employee engagement activities at the location. Utilize Microsoft Office suite and PDF tools to draft correspondence, reports, and memorandums. Take ownership of overall office administration and ensure smooth operational flow. Efficiently organize and coordinate meetings, conferences, and schedules. Required Skills & Qualifications MBA or Bachelor's degree from a recognized university. Minimum 46 years of experience in a similar executive support role. Proficient in Microsoft Office applications: Word, Excel, PowerPoint, Outlook. Strong organizational skills with an ability to multitask and prioritize in a fast-paced environment. Excellent written and verbal communication skills. Effective coordination and interpersonal skills to engage with internal and external stakeholders.

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3.0 - 5.0 years

2 - 5 Lacs

Kolkata

Work from Office

Location : Sector V, Kolkata Work Schedule : 5.5 days/week (Alternate Saturdays are half-days) Experience Required : Minimum 35 years in an Executive Assistant, Coordinator, or Administrative role Reports to : Director (Direct Reporting) Team Size Managed : None initially, but will coordinate across departments Preferred Gender : Female Travel Time : Should be within 45 minutes from Sector V office About Us We are a fast-growing business in the premium decorative materials space, with a 30-year legacy and a strong focus on innovation, scale, and operational excellence. Our team is rapidly expanding across sales, marketing, operations, design, and technology. As we enter our next growth phase, we are looking for a sharp, committed Executive Assistant to work directly with our Director and become a key driver of coordination, process, and execution. Key Responsibilities Serve as the right hand to the Director for all internal and external coordination Manage the Director’s day-to-day work — calendar, task list, follow-ups, reminders, and communications Ensure seamless coordination with all departments on behalf of the Director (admin, sales, marketing, operations, etc.) Follow up on all delegated tasks, drive timely execution, and maintain status dashboards Handle both professional and personal coordination tasks as needed Assist in creating documents, SOPs, reports , and Excel trackers Coordinate and prepare for meetings, take minutes, and ensure follow-ups are completed Research vendors, suppliers, and business requirements when assigned Help streamline communication by being the single point of contact for certain internal or vendor requests Oversee and manage any runners or junior office support assigned Ideal Candidate Profile Highly organized, detail-oriented , and proactive with excellent follow-up skills Outstanding verbal and written English communication Comfortable in a high-pressure, fast-paced environment Skilled in Google Sheets, Microsoft Excel, and Word Able to handle sensitive and confidential information with discretion Naturally assertive yet polite — able to coordinate with senior team members effectively Comfortable doing multi-domain tasks , from scheduling and document creation to vendor coordination and errands Past experience as a secretary to MD/Director/CEO or as a senior coordinator will be a strong plus Should show long-term thinking, loyalty, and stability — not someone who hops between jobs frequently Growth Path This is a high-visibility, high-impact role that sits at the center of the organization’s functioning. The EA will become the voice and executor for the Director — a position of influence, trust, and opportunity. Over time, this role can evolve into a Chief of Staff or Senior Operations Coordinator role based on performance.

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2.0 - 7.0 years

7 - 12 Lacs

Navi Mumbai

Work from Office

Role & responsibilities Calendar & Schedule Management Oversee and optimize the CMO's calendar, scheduling meetings, appointments, and travel arrangements. Anticipate and resolve scheduling conflicts, ensuring the CMO's time is utilized effectively. Communication & Correspondence Act as the primary point of contact between the CMO and internal/external stakeholders. Draft and edit emails, memos, reports, and other documents on behalf of the CMO. Meeting & Event Coordination Organize internal and external meetings, conferences, and presentations. Prepare agendas, take minutes, and ensure follow-up actions. Project & Task Management Support specific marketing projects and campaign launches by managing timelines, coordinating with cross-functional teams, and tracking progress. Assist in the coordination and execution of marketing projects and campaigns. Maintain office operations and procedures through liaison with relevant functional teams. Desired Qualifications Proven experience as an Executive Assistant, Exceptional organizational skills with strong attention to detail. Advanced proficiency in Microsoft Office Suite, Strong written and verbal communication skills. Ability to handle multiple tasks simultaneously and work under pressure. High level of discretion and confidentiality Office Address : Aventura tower , Plot No D 404 & 405, TTC Industrial Area, MIDC Road,, Turbhe- 400705, Navi Mumbai, Maharashtra 400705.

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