Marketing & Event Management Admin-ISC

Overview

By joining Adisseo

By joining Adisseo

By joining Adisseo

Position Summary

Marketing & Event Management Admin

Responsibilities

Key Responsibilities

Event Planning & Coordination

• Develop, maintain, and execute detailed event plans and checklists.
• Manage timelines, budgets, and logistics for all marketing events (conferences, exhibitions, seminars, workshops, sales meetings, and customer events).
• Coordinate with internal teams (Marketing, Sales, Regulatory, Finance, Supply Chain) and external partners (vendors, agencies, venues, service providers).
• Handle venue bookings, travel arrangements, accommodation, catering, branding, and on-site requirements.
• Ensure all materials (presentations, brochures, banners, samples, giveaways) are prepared in line with brand guidelines.
  

On-Site Management

• Oversee event set-up, registration, and smooth execution of event programs.
• Serve as the primary contact for stakeholders, vendors, and participants during events.
• Troubleshoot any issues that arise on-site, ensuring minimal disruption.
  

Post-Event Follow-up

• Ensure compliance with the company's rules and guidelines.
• Collect, analyse, and report on event performance (attendance, engagement, budget adherence, ROI).
• Support the sales and marketing teams with follow-up activities, including lead tracking and CRM updates.
• Gather feedback from participants and stakeholders to drive continuous improvement.
  

Administration & Compliance

• Maintain an updated calendar of all planned marketing events in India.
• Ensure alignment with regional marketing plans, corporate branding, and compliance guidelines.
• Manage all purchase orders, invoices, and vendor payments in line with company procedures.
  

Qualifications

Qualifications & Skills

• 3+ years’ experience in event management, marketing administration, or related roles (B2B preferred).
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with CRM systems (e.g., Salesforce) is a plus.
• Willingness to travel within India as required for event execution.
  

Competencies

• Detail Orientation - Ensures nothing is overlooked in planning and execution.
• Accountability - Takes ownership of event success from start to finish.
• Collaboration - Works effectively across functions and with external partners.
• Adaptability - Manages last-minute changes calmly and efficiently.
• Follow-Through - Ensures post-event actions are completed to sustain impact.