Human Resources Executive

Job Title

Location

Department

Role Overview:

We are looking for an HR Executive who can efficiently manage HR operations, administrative tasks, and tender-related documentation. The role requires strong organizational abilities, attention to detail, and the capability to handle structured paperwork and compliance-driven processes.

Key Responsibilities:

HR Operations & Documentation

• Prepare, maintain, and update payroll sheets, attendance sheets, and HRMS records.
• Track and validate monthly attendance and leave data for payroll processing.
• Manage contract employee invoicing, including verification, submission, and tracking payment cycles.
• Coordinate payroll-related documentation and ensure timely processing.
• Maintain accurate records for contract staff tenure, renewals, and payment status.
• Maintain statutory compliance records such as PF, ESIC, details & documentation.
• Support internal and external audits and prepare required compliance documents.
• Ensure accurate maintenance of all HR registers and statutory files.

Tender Documentation & Administrative Coordination

• Prepare, update, and organize tender-related documents as required by internal teams.
• Handle tender submissions, forms, certifications, and related paperwork.
• Coordinate with departments to gather data and ensure timely and accurate tender documentation.
• Maintain organized records of tender files, validity dates, renewals, and supporting documents.

General Administration

• Oversee office administration tasks including stationery, vendor coordination, and facility-related support.
• Maintain administrative trackers, asset lists, inventory lists, and documentation logs.

Required Skills & Qualifications:

• Bachelor’s degree; specialization in HR/Administration preferred.
• 3–5 years of experience in HR operations and administrative roles.
• Experience with tender documentation or structured paperwork is highly valued.
• Strong knowledge of HR documentation, compliance processes, and administrative procedures.
• Proficiency in MS Office (especially Excel, Word) and HRMS tools.
• High attention to detail, accuracy, and strong documentation skills.