Human Resource Manager & Office Administrator

HR & Admin Job Description (JD) Key Responsibilities: Recruitment & Staffing: Manage end-to-end recruitment processes including job postings, resume screening, interview coordination, and selection. Collaborate with department heads to understand manpower needs and develop recruitment strategies to attract top talent. Conduct interviews and assessments, and assist in the final selection process. On-board new employees, ensuring they have all necessary tools and information to begin work. Employee Relations: Address employee queries and concerns regarding policies, benefits, and workplace issues. Facilitate conflict resolution and ensure a positive work environment. Organize team-building activities, employee welfare programs, and maintain employee engagement. Performance Management: Assist in the performance appraisal process by coordinating with managers to ensure timely and fair evaluations. Track employee performance and support in setting individual development plans. Support career development programs, including mentoring and training. Training & Development: Identify training needs and organize internal or external training programs to enhance employee skills. Maintain training records and evaluate the effectiveness of training sessions. Develop orientation programs for new hires to integrate them into the company culture. Payroll & Benefits Administration: Oversee the preparation and processing of monthly payroll. Administer employee leave entitlements, LOP, etc. and ensure timely updates. Documentation: Maintain employee records (attendance, leave, personal information, etc.) in a confidential and organized manner. Ensure accurate documentation for internal record-keeping. Administrative Support: Coordinate office management tasks, including supply procurement, office equipment maintenance, and facilities management. Manage office seating arrangements, parking, security, and other operational aspects of the workplace. Organize travel arrangements, hotel bookings, and scheduling of meetings for employees and management. HR Reporting & Analytics: Generate HR-related reports for management, including turnover rates, absenteeism, training participation, and performance analysis. Assist with strategic HR planning by identifying trends and offering solutions to enhance productivity and employee satisfaction. Key Performance Indicators (KPIs): Recruitment Efficiency: Time-to-fill open positions and cost-per-hire. Employee Retention Rate: Track and aim for a low turnover rate. Employee Satisfaction: Measured through surveys, feedback. Payroll Accuracy: Ensure timely and error-free payroll processing. Attendance & Absenteeism: Manage employee attendance patterns and reduce absenteeism. Employee Development: Number of employees receiving promotions or skill upgrades. Required Qualifications: Education: Bachelor's degree in Human Resources, Business Administration, or a related field. Experience: 3+ years of experience in HR and administration functions, ideally in a manufacturing or corporate environment. Skills: Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Strong problem-solving, negotiation, and conflict-resolution skills.