HR & Office Admin Executive

Company Description

Vanya Veda Lab Pvt. Ltd. is a luxury beauty and wellness brand that combines the ancient wisdom of Ayurveda with modern cosmetic science. The brand derives inspiration from nature and innovation, creating high-performance, ritual-based formulations that celebrate India's botanical heritage. Known for its commitment to purity, authenticity, and efficacy, Vanya Veda Lab integrates clinical-grade actives, sensorial textures, and artistic packaging in its products. The brand's mission is to empower modern self-care rituals, catering to both salon professionals and wellness enthusiasts.

ROLE SUMMARY

Vanya Veda Lab is building a science-backed luxury beauty house from India. We need a versatile HR & Office Admin professional who can manage hiring, onboarding, HR operations, and day-to-day office administration. This role demands strong ownership, discipline, and the ability to keep the office running smoothly while supporting people operations.

KEY RESPONSIBILITIES

1. Recruitment & HR Operations

• Handle end-to-end recruitment for HQ, Sales, Marketing, and Operations roles
• Draft job descriptions, screen candidates, schedule interviews
• Manage onboarding, induction, and joining documentation
• Maintain employee records, attendance and leaves.
• Support payroll inputs, confirmation letters, and probation reviews
• Assist in employee engagement and basic grievance handling

2. Office & Facility Management

• Oversee smooth functioning of the office
• Manage front-desk duties: calls, couriers, visitors, meeting room setup

3. Administrative & Coordination Support

• Schedule meetings, manage calendars, support the founders’ office
• Coordinate travel bookings, hotel reservations, courier dispatches
• Maintain documentation, filing systems, and vendor paperwork
• Support logistics for internal events, product shoots, and trainings

4. Vendor & Procurement Support

• Source quotations, manage basic negotiations, prepare purchase requests
• Track deliveries, maintain supply inventories, and coordinate with finance for payments

5. Training & Culture Support

• Assist in coordinating onboarding sessions, sales trainings, and product sessions
• Support internal communication and drive a disciplined, organised culture across teams

IDEAL CANDIDATE PROFILE

• 1–4 years of experience in HR, admin, or a hybrid HR-Admin role
• Strong organisational and multitasking skills
• Excellent communication and follow-up discipline
• Proficient in MS Office (Excel, Word, PowerPoint)
• Comfortable in a fast-paced, founder-led start-up environment
• High reliability, professionalism, and ownership mindset

WHAT WE OFFER

• Opportunity to own HR and Admin functions at a fast-scaling luxury beauty brand
• High exposure across hiring, operations, culture, and founder support
• Growth pathway into HR Manager / Admin Lead as the company expands