HR Executive

Role Summary

The HR Executive will support the GM – HR in the day-to-day operations across workforce attendance, recruitment, worker transportation, canteen management, workplace hygiene, farm-related logistics, and compliance-related coordination. This is an execution-heavy role that ensures smooth functioning of both the garment unit and farm support systems, while also contributing to audits, certifications, and infrastructure planning.

Key Responsibilities

1. Transport Assistance

• Maintain daily vehicle deployment sheets for staff and farm movements.
• Track driver attendance, fuel slips, and trip logs.
• Liaise with drivers, mechanics, and transport vendors for vehicle servicing, maintenance, and breakdown support.
• Coordinate or accompany farm worker pickups and movement of raw materials or harvested crops as per seasonal needs.

2. Recruitment Support

• Assist in recruitment planning for tailors, farm workers, cutting staff, QC, and admin roles.
• Coordinate with manpower agents, vocational institutes, and employment offices.
• Organize walk-in interviews, trade tests, and trial runs; maintain recruitment tracker.
• Collect documents from selected candidates and complete onboarding formalities.

3. HR & Attendance Administration

• Monitor daily attendance using registers or biometric systems.
• Report absentees to department heads and maintain leave records.
• Support onboarding: collect documents, issue ID cards and uniforms.
• Maintain employee master files and assist in PF/ESI registration and updates.

4. Canteen Monitoring

• Track daily meal headcount and ensure timely food service.
• Handle worker complaints or food-related concerns and coordinate with the canteen vendor.
• Maintain hygiene checklists, kitchen cleanliness audits, and feedback logs.

5. Workplace Hygiene Oversight

• Supervise factory cleaning staff and maintain daily cleaning logs.
• Refill and maintain stock of cleaning supplies, toiletries, and basic sanitation items.
• Escalate sanitation issues, facility breakdowns, or repair needs for immediate resolution.

6. Compliance, Certifications & Audit Support

• Assist in documentation and coordination for social, environmental, and labor audits (e.g., SEDEX, GOTS, SA8000).
• Maintain records of fire drills, safety equipment servicing, and legal compliance logs.
• Coordinate vendor communications or facility inspections related to certifications.
• Support the HR and Admin team with audit readiness documentation and internal checks.

7. Infrastructure & Building Compliance Follow-up

• Track and follow up on new building norms (e.g., labor housing, safety, waste disposal).
• Coordinate with architects, consultants, or compliance officers for approvals or inspections.
• Maintain logs and checklists for construction-related HR compliance.

8. Reporting & Documentation

• Maintain updated checklists, logs, and reports for:
• Vehicle usage and trip records
• Worker/staff attendance and leaves
• Canteen headcount and hygiene reports
• Cleaning audit checklists
• Recruitment and onboarding progress
• Audit and compliance documentation
• Support preparation of weekly or monthly reports for GM – HR.

Preferred Skills & Qualities

• Proficient in Microsoft Excel, WhatsApp communication, and Google Forms.
• Fluent in Tamil; working knowledge of English preferred.
• Proactive and hands-on, with willingness to work on-ground (factory and farm).
• Good coordination and interpersonal skills to manage workers, drivers, canteen, vendors, and consultants.
• Organized, punctual, and dependable in day-to-day follow-through.

Job Type: Full-time

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Leave encashment
• Paid time off
• Provident Fund

Ability to commute/relocate:

• Erode, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• HR : 3 years (Required)

Work Location: In person