HR Associate

1. JOB DETAILS:

Position title : HR Associate

Reporting to : HR Manager

Department : Human Resource

Division : Kochi

2. JOB PURPOSE : HR Associate support with the administration of the day-to-day operations of HR Dept. and involved in HR compliance activities and company HR strategy goals implementations.

3. ESSENTIAL JOB FUNCTIONS:

HR Support & Administration :

• Handling end to end talent acquisition and recruitment processes.
• Headhunting from LinkedIn and other direct sources of hiring.
• Get involved in the interview process by verifying candidates' culture fit in the organization.
• Ensure strict compliance of organization code of conduct and business ethics in workplace.
• Coordinate and support for all man power requisition with group HR dept.
• Manage all employees including third party manpower employees.
• Coordinate employee onboarding procedures.
• Maintain employee master data file digitally.
• Ensure organization charts are updated and approved by the management.
• Maintain updated job descriptions for all the position in the showrooms with employee acknowledgment.
• Coordinate of opening new salary bank account for new joiners.
• Maintain and update employee personal files with copies of issued letters by employee acknowledgement signature.
• Complete all new joiners’ probation monthly review forms prior probation period completion and provide the probation complete letter to employee with constructive feedback with area of improvement.
• Ensure and support to enroll employees into ESI, EPF.
• Review attendance daily for lateness.
• Maintain and keep record of employee turnover.
• Ensure all resignation must be with hard copy signed submission.
• Coordinate for separation formalities and Full & Final settlement preparation.
• Employee survey designing & survey coordination.
• Enter New joiners’ data in HRMS.

Apprenticeship : This role includes an apprenticeship component, offering hands-on training and practical exposure in core HR operations.

Asset Management : Support in maintaining company asset register of employees.

Training & Orientation :

• Take part in the training of existing staff to help in their development and to be abreast with current company processes, procedures, and policies.
• Ensure to provide Training, on job Training (OJT), Induction.
• Engage in the training of newly recruited staff so as to ensure that they are properly guided and are in the know of company rules and regulations.

HR Audit :

• Assure each branch are following Group HR Policies & Procedures.
• Ensure all evaluations are on time.
• Assuring legal compliance.
• Verify improvement of the quality of the process from inside HR Dept. as well as outside dept. who reply on it for their department’s success.
• Provide prompt response to HR Enquires from employees.
• Update HR Dashboard on timely manner.

Customer Satisfaction & Service Availability :

• Maintain high Employee satisfaction.
• Provide 100% swift service availability to meet Management needs on incase of urgency.
• Support to assignment provided by the line manager.

4. EDUCATION AND EXPERIENCE:

• A Bachelor’s degree in human resources / MBA (HR) / in any other business-related field.
• 1 years of relevant experience as HR Assistant.
• Hands on experience with MS Excel.

5. SKILLS / BEHAVIORAL COMPETENCIES:

• Must possess good communication and interpersonal skills
• Ability to work as part of a team, and in some cases to also lead a team.
• Must be able to display a high level of adaptability in any given situation.
• Empathy and an approachable demeanor.
• Attentiveness and honesty.

Job Type: Full-time

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Food provided
• Health insurance
• Life insurance
• Provident Fund

Ability to commute/relocate:

• Kochi, Kerala: Reliably commute or planning to relocate before starting work (Required)

Experience:

• HR Assistant: 1 year (Required)

Location:

• Kochi, Kerala (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person