HR Assistant

HR Assistant – Roles & Responsibilities

Industry: Women’s Innerwear Garment Manufacturing
Department: Human Resources
Reports To: HR Manager / HR Head

1. Recruitment & Onboarding

• Assist in recruiting tailors, quality checkers, helpers, supervisors, and administrative staff.
• Coordinate with hiring managers and production supervisors to identify workforce needs.
• Post job ads, screen resumes, and schedule interviews.
• Conduct reference checks and background verifications.
• Prepare employment contracts and onboarding kits.
• Guide new joiners through orientation and explain company policies.

2. Attendance & Payroll Support

• Monitor daily attendance using biometric or manual systems.
• Maintain records for leaves, late entries, and absenteeism.
• Coordinate with payroll personnel to ensure accurate salary processing.
• Handle documentation for ESI, PF, and other statutory requirements.

3. Employee Welfare & Compliance

• Ensure compliance with labor laws specific to garment factories (Factories Act, ESI, PF, maternity benefits, etc.).
• Support hygiene, health, and safety initiatives in production units.
• Assist in organizing welfare programs (health checkups, menstrual hygiene awareness, etc.).
• Address minor employee grievances and escalate major issues to HR Manager.

4. Training & Development

• Arrange basic training for machine operators, packers, and QC staff.
• Coordinate skill development programs in collaboration with production heads.
• Maintain training attendance and feedback records.

5. HR Documentation & Records

• Maintain personal files of employees with all joining and legal documents.
• Keep records of contracts, appraisals, warnings, and resignation letters.
• Prepare HR reports for management (e.g., attrition rate, man-hours lost, etc.).

6. Factory Floor HR Support

• Maintain a visible HR presence on the production floor to build rapport.
• Support female workers in raising concerns, especially regarding workplace safety or harassment.
• Assist in managing shift schedules, overtime logs, and workforce allocation.

7. Disciplinary Actions & Exit Formalities

• Issue warning letters or memos under HR guidance.
• Maintain records of misconduct and disciplinary actions.
• Conduct exit interviews and collect feedback.
• Process full and final settlement documentation.

8. Coordination & Reporting

• Coordinate between production, admin, and HR teams for smooth operations.
• Submit regular HR MIS reports to management.
• Support audits (internal/external, social compliance, etc.).

Key Skills Required

• Knowledge of labor laws and statutory compliance in manufacturing.
• Communication skills (especially with shop-floor female workers).
• Data entry, HRMS systems, and Excel proficiency.
• Multilingual abilities (e.g., local language, Hindi, English) is a plus.

Job Types: Full-time, Permanent

Pay: ₹10,000.00 - ₹15,000.00 per month

Benefits:

• Food provided
• Provident Fund

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Work Location: In person