HR Assistant

Job Description

HR Assistant – Roles & Responsibilities Industry : Women’s Innerwear Garment Manufacturing Department : Human Resources Reports To : HR Manager / HR Head 1. Recruitment & Onboarding Assist in recruiting tailors, quality checkers, helpers, supervisors, and administrative staff. Coordinate with hiring managers and production supervisors to identify workforce needs. Post job ads, screen resumes, and schedule interviews. Conduct reference checks and background verifications. Prepare employment contracts and onboarding kits. Guide new joiners through orientation and explain company policies. 2. Attendance & Payroll Support Monitor daily attendance using biometric or manual systems. Maintain records for leaves, late entries, and absenteeism. Coordinate with payroll personnel to ensure accurate salary processing. Handle documentation for ESI, PF, and other statutory requirements. 3. Employee Welfare & Compliance Ensure compliance with labor laws specific to garment factories (Factories Act, ESI, PF, maternity benefits, etc.). Support hygiene, health, and safety initiatives in production units. Assist in organizing welfare programs (health checkups, menstrual hygiene awareness, etc.). Address minor employee grievances and escalate major issues to HR Manager. 4. Training & Development Arrange basic training for machine operators, packers, and QC staff. Coordinate skill development programs in collaboration with production heads. Maintain training attendance and feedback records. 5. HR Documentation & Records Maintain personal files of employees with all joining and legal documents. Keep records of contracts, appraisals, warnings, and resignation letters. Prepare HR reports for management (e.g., attrition rate, man-hours lost, etc.). 6. Factory Floor HR Support Maintain a visible HR presence on the production floor to build rapport. Support female workers in raising concerns, especially regarding workplace safety or harassment. Assist in managing shift schedules, overtime logs, and workforce allocation. 7. Disciplinary Actions & Exit Formalities Issue warning letters or memos under HR guidance. Maintain records of misconduct and disciplinary actions. Conduct exit interviews and collect feedback. Process full and final settlement documentation. 8. Coordination & Reporting Coordinate between production, admin, and HR teams for smooth operations. Submit regular HR MIS reports to management. Support audits (internal/external, social compliance, etc.). Key Skills Required Knowledge of labor laws and statutory compliance in manufacturing. Communication skills (especially with shop-floor female workers). Data entry, HRMS systems, and Excel proficiency. Multilingual abilities (e.g., local language, Hindi, English) is a plus. Job Types: Full-time, Permanent Pay: ₹10,000.00 - ₹15,000.00 per month Benefits: Food provided Provident Fund Schedule: Day shift Supplemental Pay: Performance bonus Yearly bonus Work Location: In person