HR and Admin Officer

Job Title:

HR & Administration Officer

Department:

Human Resources & Administration

Location:

Kakkanad, Kochi

Reports to:

Manager – HR & Admin / General Manager / Director – Operations

Job Summary:

The HR & Administration Officer will be responsible for overseeing and executing key human resource functions and administrative support services across the organization. This includes recruitment, onboarding, employee relations, statutory compliance, attendance & leave management, facility management, and general office administration. The role demands strong organizational skills, discretion, and a practical understanding of site operations, labor laws, and ISO/document control requirements specific to the construction and interior fit-out industry.

Key Responsibilities:

1. Human Resources Management

• Manage end-to-end recruitment processes for site and office positions.
• Maintain employee records (soft and hard copies), including contracts, personal files, and statutory documents.
• Oversee onboarding, induction, and orientation programs for new employees.
• Monitor and maintain employee attendance, leave, and overtime systems (e.g., biometric/ZOHOsystem).
• Handle employee grievances and disciplinary procedures in coordination with management.
• Support payroll processing through attendance validation and coordinating with the accounts department.

2. Statutory & Compliance

• Ensure adherence to labor laws and statutory requirements (ESI, PF, Bonus, Gratuity, Minimum Wages).
• Coordinate with labor consultants for compliance filings and audits.
• Maintain compliance records and documentation for ISO or third-party audits.

3. Site Administration Support

• Maintain site labor attendance, ID cards, and labor licenses in coordination with site engineers.
• Ensure labor camp & staff accommodation compliance with hygiene, safety, and security standards.
• Track third-party manpower agency compliance, agreement validity, and deployment logs.

4. Office Administration

• Supervise office upkeep, procurement of office supplies, and maintenance of infrastructure.
• Manage service contracts for office equipment, transport, housekeeping, and security.
• Ensure compliance with office safety, fire drills, insurance renewals, and municipal licenses.

5. HR Policies & Documentation

• Draft and implement company HR policies, code of conduct, and SOPs.
• Update and maintain HR policy manuals and employee handbooks.
• Conduct periodic staff welfare programs and team engagement activities.

6. Performance & Training

• Support management in performance appraisal documentation and coordination.
• Assist in identifying training needs and coordinating skill development programs.

Key Skills & Competencies:

• Strong understanding of HR practices and Indian labor laws.
• Prior experience in construction or interior fit-out company preferred.
• Excellent communication, interpersonal, and problem-solving skills.
• Proficiency in MS Office, HRMS/ERP tools (e.g., Zoho People,).
• Ability to handle multiple tasks and meet tight deadlines.

Qualifications:

• Bachelor's/Master’s Degree in HR, Business Administration, or related field.
• Minimum 3–5 years of experience in a similar role, preferably in interior contracting, construction, or real estate.

Job Type: Full-time

Pay: ₹300,000.00 - ₹400,000.00 per year

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Education:

• Bachelor's (Required)

Experience:

• HR and Administration: 3 years (Required)

Language:

• English (Required)

Work Location: In person