Sr. Purchase Executive

Job Title: Purchase Executive

Department: Supply Chain / Procurement
Industry: Interior Fit-Out / Construction
Location: Kochi,Kerala
Reports To: Purchase Manager / AGM - Supply Chain

Job Summary:

The Purchase Executive is responsible for sourcing, negotiating, and procuring materials, products, and services required for interior fit-out projects. The role involves coordinating with vendors, project teams, and internal departments to ensure timely and cost-effective procurement aligned with project schedules and quality standards.

Key Responsibilities:

• Vendor Management:
• Identify, evaluate, and develop new and existing vendors.
• Maintain an approved vendor list with updated contact details and product portfolios.
• Build long-term relationships to ensure reliable supply and credit terms.
• Procurement Operations:
• Receive material requisitions from site/project teams and verify specifications and quantities.
• Prepare purchase orders and issue them to suppliers after obtaining approvals.
• Ensure timely procurement of materials, keeping project timelines and budgets in mind.
• Follow-up with vendors for timely delivery and coordinate logistics.
• Cost & Quality Control:
• Negotiate prices, payment terms, and delivery timelines to optimize cost and quality.
• Compare quotations, prepare comparative statements, and finalize suppliers.
• Ensure procured materials meet the required quality and standards.
• Documentation & Reporting:
• Maintain records of purchase orders, vendor invoices, delivery notes, and GRNs.
• Coordinate with accounts for payment processing and with stores for material receipt.
• Generate regular reports on procurement status, cost savings, and material tracking.
• Market Intelligence:
• Stay updated with market trends, material innovations, and price fluctuations.
• Recommend alternate suppliers/materials when necessary.

Key Skills & Competencies:

• Strong negotiation and communication skills
• In-depth knowledge of interior fit-out materials (e.g., plywood, laminates, hardware, lighting, MEP items, etc.)
• Good analytical and comparison skills
• Familiarity with ERP software (e.g., Tally, SAP, Zoho, or custom project ERP)
• Ability to handle multiple projects and work under tight deadlines
• Attention to detail and strong documentation skills

Qualifications:

• Bachelor’s degree in Supply Chain Management / Commerce / Engineering or relevant field
• 2–5 years of experience in procurement, preferably in the interior fit-out or construction industry
• Proficiency in MS Excel, Word, and Email communication

Preferred Attributes:

• Experience handling procurement for high-end commercial or residential fit-out projects
• Local market knowledge and existing vendor network
• Flexible and proactive approach to work

Job Types: Full-time, Permanent

Pay: ₹250,000.00 - ₹450,000.00 per year

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Education:

• Bachelor's (Required)

Experience:

• Five: 2 years (Required)

Language:

• English (Required)
• Hindi (Preferred)

Work Location: In person