Job Title: HR & Administration Officer Department: Human Resources & Administration Location: Kakkanad, Kochi Reports to: Manager – HR & Admin / General Manager / Director – Operations Job Summary: The HR & Administration Officer will be responsible for overseeing and executing key human resource functions and administrative support services across the organization. This includes recruitment, onboarding, employee relations, statutory compliance, attendance & leave management, facility management, and general office administration. The role demands strong organizational skills, discretion, and a practical understanding of site operations, labor laws, and ISO/document control requirements specific to the construction and interior fit-out industry. Key Responsibilities: 1. Human Resources Management Manage end-to-end recruitment processes for site and office positions. Maintain employee records (soft and hard copies), including contracts, personal files, and statutory documents. Oversee onboarding, induction, and orientation programs for new employees. Monitor and maintain employee attendance, leave, and overtime systems (e.g., biometric/ZOHOsystem). Handle employee grievances and disciplinary procedures in coordination with management. Support payroll processing through attendance validation and coordinating with the accounts department. 2. Statutory & Compliance Ensure adherence to labor laws and statutory requirements (ESI, PF, Bonus, Gratuity, Minimum Wages). Coordinate with labor consultants for compliance filings and audits. Maintain compliance records and documentation for ISO or third-party audits. 3. Site Administration Support Maintain site labor attendance, ID cards, and labor licenses in coordination with site engineers. Ensure labor camp & staff accommodation compliance with hygiene, safety, and security standards. Track third-party manpower agency compliance, agreement validity, and deployment logs. 4. Office Administration Supervise office upkeep, procurement of office supplies, and maintenance of infrastructure. Manage service contracts for office equipment, transport, housekeeping, and security. Ensure compliance with office safety, fire drills, insurance renewals, and municipal licenses. 5. HR Policies & Documentation Draft and implement company HR policies, code of conduct, and SOPs. Update and maintain HR policy manuals and employee handbooks. Conduct periodic staff welfare programs and team engagement activities. 6. Performance & Training Support management in performance appraisal documentation and coordination. Assist in identifying training needs and coordinating skill development programs. Key Skills & Competencies: Strong understanding of HR practices and Indian labor laws. Prior experience in construction or interior fit-out company preferred. Excellent communication, interpersonal, and problem-solving skills. Proficiency in MS Office, HRMS/ERP tools (e.g., Zoho People,). Ability to handle multiple tasks and meet tight deadlines. Qualifications: Bachelor's/Master’s Degree in HR, Business Administration, or related field. Minimum 3–5 years of experience in a similar role, preferably in interior contracting, construction, or real estate. Job Type: Full-time Pay: ₹300,000.00 - ₹400,000.00 per year Benefits: Health insurance Leave encashment Life insurance Provident Fund Education: Bachelor's (Required) Experience: HR and Administration: 3 years (Required) Language: English (Required) Work Location: In person
Job Title: Assistant Manager – Accounts and Finance Department: Finance & Accounts Reporting To: Manager – Accounts & Finance / Head – Finance Industry: Interior Fit-Out / Turnkey Contracting Location: Kakkanad Kochi Employment Type: Full-Time Position Overview: The Assistant Manager – Accounts and Finance will support the Finance Manager in handling day-to-day accounting operations, statutory compliances, project cost tracking, vendor management, and reporting functions. The role requires hands-on knowledge of accounting systems and exposure to the financial nuances of project-based interior contracting business. Key Responsibilities: 1-Project-Level Finance Support Assist in maintaining project-wise ledgers, cost center tracking, and WIP schedules. Monitor site-wise petty cash and expense entries with supporting documents. Support project teams in billing schedules and milestone documentation. 2- Accounting & Bookkeeping Ensure timely and accurate posting of journal entries, payment vouchers, and receipts. Reconcile bank statements, vendor accounts, and customer ledgers. Coordinate month-end and year-end book closure activities. 3-Vendor & Subcontractor Management Validate subcontractor invoices with respective Work Orders and site confirmations. Prepare vendor aging reports and assist in timely payment planning. Maintain records of advances, retentions, and security deposits. 4-Statutory Compliance Assist in the preparation and filing of GST, TDS, PF, ESI returns. Prepare challans and ensure on-time payments to government authorities. Coordinate for data collation for statutory and internal audits. 5-Billing & Receivables Raise client invoices in line with project progress and contractual terms. Track receivables, raise debit/credit notes where necessary. Follow up on collections in coordination with project/commercial teams. 6-ERP/Software Management Ensure daily entries in Tally / Zoho / ERP with proper cost codes and documentation. Generate MIS reports and assist in audit schedules and data extraction. 7- Team Collaboration Coordinate with internal departments like Projects, Procurement, Admin & HR for financial inputs. Support site teams in maintaining proper expense tracking and compliance. Candidate Requirements: Education: B.Com / M.Com / MBA Finance/CA Inter/CMA Inter Experience: 3–6 years in accounting and finance, preferably in interior fit-out, construction, or project-based industries Technical Skills: Working knowledge of Tally / Zoho / ERP Good understanding of GST, TDS, and basic statutory laws Proficiency in Excel (VLOOKUP, Pivot, etc.) and MIS reporting Key Competencies: Attention to detail and data accuracy Good organizational and time management skills Ability to handle multiple project data simultaneously Team player with proactive communication Knowledge of BOQ-based cost control and project documentation is a plus Performance Indicators: Timely and accurate posting of transactions Compliance calendar adherence with zero delays Accurate vendor reconciliation and timely support for payment runs Effective support in audit and reporting Contribution to clean monthly book closure Job Type: Full-time Pay: ₹360,000.00 - ₹600,000.00 per year Benefits: Health insurance Leave encashment Life insurance Provident Fund Ability to commute/relocate: Kakkanad, Kochi, Kerala: Reliably commute or planning to relocate before starting work (Preferred) Education: Bachelor's (Required) Experience: Accounts and finance: 3 years (Required) Language: English (Required) Work Location: In person
Job Title: Assistant Manager – Accounts and Finance Department: Finance & Accounts Reporting To: Manager – Accounts & Finance / Head – Finance Industry: Interior Fit-Out / Turnkey Contracting Location: Kakkanad Kochi Employment Type: Full-Time Position Overview: The Assistant Manager – Accounts and Finance will support the Finance Manager in handling day-to-day accounting operations, statutory compliances, project cost tracking, vendor management, and reporting functions. The role requires hands-on knowledge of accounting systems and exposure to the financial nuances of project-based interior contracting business. Key Responsibilities: 1-Project-Level Finance Support Assist in maintaining project-wise ledgers, cost center tracking, and WIP schedules. Monitor site-wise petty cash and expense entries with supporting documents. Support project teams in billing schedules and milestone documentation. 2- Accounting & Bookkeeping Ensure timely and accurate posting of journal entries, payment vouchers, and receipts. Reconcile bank statements, vendor accounts, and customer ledgers. Coordinate month-end and year-end book closure activities. 3-Vendor & Subcontractor Management Validate subcontractor invoices with respective Work Orders and site confirmations. Prepare vendor aging reports and assist in timely payment planning. Maintain records of advances, retentions, and security deposits. 4-Statutory Compliance Assist in the preparation and filing of GST, TDS, PF, ESI returns. Prepare challans and ensure on-time payments to government authorities. Coordinate for data collation for statutory and internal audits. 5-Billing & Receivables Raise client invoices in line with project progress and contractual terms. Track receivables, raise debit/credit notes where necessary. Follow up on collections in coordination with project/commercial teams. 6-ERP/Software Management Ensure daily entries in Tally / Zoho / ERP with proper cost codes and documentation. Generate MIS reports and assist in audit schedules and data extraction. 7- Team Collaboration Coordinate with internal departments like Projects, Procurement, Admin & HR for financial inputs. Support site teams in maintaining proper expense tracking and compliance. Candidate Requirements: Education: B.Com / M.Com / MBA Finance/CA Inter/CMA Inter Experience: 3–6 years in accounting and finance, preferably in interior fit-out, construction, or project-based industries Technical Skills: Working knowledge of Tally / Zoho / ERP Good understanding of GST, TDS, and basic statutory laws Proficiency in Excel (VLOOKUP, Pivot, etc.) and MIS reporting Key Competencies: Attention to detail and data accuracy Good organizational and time management skills Ability to handle multiple project data simultaneously Team player with proactive communication Knowledge of BOQ-based cost control and project documentation is a plus Performance Indicators: Timely and accurate posting of transactions Compliance calendar adherence with zero delays Accurate vendor reconciliation and timely support for payment runs Effective support in audit and reporting Contribution to clean monthly book closure Job Type: Full-time Pay: ₹360,000.00 - ₹600,000.00 per year Benefits: Health insurance Leave encashment Life insurance Provident Fund Ability to commute/relocate: Kakkanad, Kochi, Kerala: Reliably commute or planning to relocate before starting work (Preferred) Education: Bachelor's (Required) Experience: Accounts and finance: 3 years (Required) Language: English (Required) Work Location: In person
Job Title: Purchase Executive Department: Supply Chain / Procurement Industry: Interior Fit-Out / Construction Location: Kochi,Kerala Reports To: Purchase Manager / AGM - Supply Chain Job Summary: The Purchase Executive is responsible for sourcing, negotiating, and procuring materials, products, and services required for interior fit-out projects. The role involves coordinating with vendors, project teams, and internal departments to ensure timely and cost-effective procurement aligned with project schedules and quality standards. Key Responsibilities: Vendor Management: Identify, evaluate, and develop new and existing vendors. Maintain an approved vendor list with updated contact details and product portfolios. Build long-term relationships to ensure reliable supply and credit terms. Procurement Operations: Receive material requisitions from site/project teams and verify specifications and quantities. Prepare purchase orders and issue them to suppliers after obtaining approvals. Ensure timely procurement of materials, keeping project timelines and budgets in mind. Follow-up with vendors for timely delivery and coordinate logistics. Cost & Quality Control: Negotiate prices, payment terms, and delivery timelines to optimize cost and quality. Compare quotations, prepare comparative statements, and finalize suppliers. Ensure procured materials meet the required quality and standards. Documentation & Reporting: Maintain records of purchase orders, vendor invoices, delivery notes, and GRNs. Coordinate with accounts for payment processing and with stores for material receipt. Generate regular reports on procurement status, cost savings, and material tracking. Market Intelligence: Stay updated with market trends, material innovations, and price fluctuations. Recommend alternate suppliers/materials when necessary. Key Skills & Competencies: Strong negotiation and communication skills In-depth knowledge of interior fit-out materials (e.g., plywood, laminates, hardware, lighting, MEP items, etc.) Good analytical and comparison skills Familiarity with ERP software (e.g., Tally, SAP, Zoho, or custom project ERP) Ability to handle multiple projects and work under tight deadlines Attention to detail and strong documentation skills Qualifications: Bachelor’s degree in Supply Chain Management / Commerce / Engineering or relevant field 2–5 years of experience in procurement, preferably in the interior fit-out or construction industry Proficiency in MS Excel, Word, and Email communication Preferred Attributes: Experience handling procurement for high-end commercial or residential fit-out projects Local market knowledge and existing vendor network Flexible and proactive approach to work Job Types: Full-time, Permanent Pay: ₹250,000.00 - ₹450,000.00 per year Benefits: Health insurance Leave encashment Life insurance Provident Fund Education: Bachelor's (Required) Experience: Five: 2 years (Required) Language: English (Required) Hindi (Preferred) Work Location: In person
Job Title: Purchase Executive Department: Supply Chain / Procurement Industry: Interior Fit-Out / Construction Location: Kochi,Kerala Reports To: Purchase Manager / AGM - Supply Chain Job Summary: The Purchase Executive is responsible for sourcing, negotiating, and procuring materials, products, and services required for interior fit-out projects. The role involves coordinating with vendors, project teams, and internal departments to ensure timely and cost-effective procurement aligned with project schedules and quality standards. Key Responsibilities: Vendor Management: Identify, evaluate, and develop new and existing vendors. Maintain an approved vendor list with updated contact details and product portfolios. Build long-term relationships to ensure reliable supply and credit terms. Procurement Operations: Receive material requisitions from site/project teams and verify specifications and quantities. Prepare purchase orders and issue them to suppliers after obtaining approvals. Ensure timely procurement of materials, keeping project timelines and budgets in mind. Follow-up with vendors for timely delivery and coordinate logistics. Cost & Quality Control: Negotiate prices, payment terms, and delivery timelines to optimize cost and quality. Compare quotations, prepare comparative statements, and finalize suppliers. Ensure procured materials meet the required quality and standards. Documentation & Reporting: Maintain records of purchase orders, vendor invoices, delivery notes, and GRNs. Coordinate with accounts for payment processing and with stores for material receipt. Generate regular reports on procurement status, cost savings, and material tracking. Market Intelligence: Stay updated with market trends, material innovations, and price fluctuations. Recommend alternate suppliers/materials when necessary. Key Skills & Competencies: Strong negotiation and communication skills In-depth knowledge of interior fit-out materials (e.g., plywood, laminates, hardware, lighting, MEP items, etc.) Good analytical and comparison skills Familiarity with ERP software (e.g., Tally, SAP, Zoho, or custom project ERP) Ability to handle multiple projects and work under tight deadlines Attention to detail and strong documentation skills Qualifications: Bachelor’s degree in Supply Chain Management / Commerce / Engineering or relevant field 2–5 years of experience in procurement, preferably in the interior fit-out or construction industry Proficiency in MS Excel, Word, and Email communication Preferred Attributes: Experience handling procurement for high-end commercial or residential fit-out projects Local market knowledge and existing vendor network Flexible and proactive approach to work Job Types: Full-time, Permanent Pay: ₹250,000.00 - ₹450,000.00 per year Benefits: Health insurance Leave encashment Life insurance Provident Fund Education: Bachelor's (Required) Experience: Five: 2 years (Required) Language: English (Required) Hindi (Preferred) Work Location: In person