HR, Admin & Operations Specialist

About Company:

Kinexcs is an AI-driven digital health platform and wearables company with a mission to enable and empower people for mobility and a better quality of life. It is focused on reducing the burden of musculoskeletal conditions, which affects about 25% of the world's population. Their 1st product, KIMIA Recover, a continuous monitoring device for the knee joint, has obtained CE marking and HSA approval and booked revenues from large implant companies and hospitals. It has recently won the Innomatch grant by the Temasek Foundation (one of the 6 among 256 companies across 32 countries), and is currently deployed in some of the largest public hospitals in Singapore. KIMIA Recover is a comprehensive recovery management solution that provides a reduction in the number of hospital visits and complications. The product was also the National Winner and International Top 20 of the prestigious James Dyson Award 2020 and has gained traction with major public hospitals and orthopaedic clinics. Their digital therapy platform, consisting of KIMIA Assess and KIMIA Move products, uses artificial intelligence technology for digital MSK assessment and therapy. This platform is capable of providing pre-consultation assessments and real-time exercise guidance and feedback to musculoskeletal patients and is being adopted by some of the largest private healthcare providers in the region, along with large corporate players.

Job Overview

We are looking for a proactive and organized HR, Admin & Operations Specialist to manage people processes, executive support, and daily operations in a remote-first setup. This role covers end-to-end recruitment, HR administration, executive assistant tasks, and overall operational support, with light involvement in marketing coordination.

Key Responsibilities

1. Human Resources (HR)

• Handle end-to-end recruitment: job postings, sourcing, screening, interviews, offers, and onboarding.
• Maintain employee records and HR databases.
• Support payroll coordination, performance management, and exit processes.
• Plan and coordinate employee engagement initiatives.

2. Executive Assistant (EA) Tasks

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Draft and organize documents, presentations, and reports for leadership.
• Handle confidential communications with discretion.
• Track action items and ensure timely follow-up for leadership.

3. Operations & Administration

• Oversee end-to-end operations, ensuring smooth workflow across teams.
• Perform general admin tasks remotely, including data entry, document management, and email handling.
• Prepare operational reports, track KPIs, and support process optimization.
• Coordinate with vendors, partners, or service providers as needed.

4. Marketing Support (Limited)

• Assist with basic marketing coordination, such as content scheduling or tracking campaign metrics.
• Conduct market research and support lead-tracking activities when required.

Requirements & Skills:

• Bachelor’s degree in HR, Business Administration, or related field.
• Proven experience in HR, administration, or operations roles.
• Strong understanding of recruitment processes.
• Experience as an Executive Assistant or performing similar tasks.
• Excellent organizational and multitasking skills.
• Strong communication (written & verbal) and interpersonal skills.
• Proficiency in Google Workspace/MS Office, HR tools, and remote collaboration platforms.
• Ability to work independently and manage responsibilities remotely.