HR Admin

Job Summary

We are looking for a proactive and detail-oriented HR Admin with 1–2 years of experience to support our HR and office administration functions. The ideal candidate will be responsible for handling day-to-day HR operations, office administrative tasks, travel arrangements, guest coordination, and vendor management. This role requires excellent communication, multitasking, and organizational skills.

Key Responsibilities

Office Administration:

Oversee day-to-day office operations and ensure smooth functioning of the workplace.Manage office supplies, pantry items, stationery, and inventory.Coordinate with housekeeping, maintenance, and security staff.Handle AMC (Annual Maintenance Contract) tracking and follow-ups.

✈️ Travel & Flight Booking

Arrange domestic and international travel bookings including flights, hotels, and cab services.Ensure cost-effective travel plans and timely bookings.Maintain a tracker for all travel and accommodation records.

Zoho Expense Management

Collect and verify expense bills from employees.Upload and manage expenses in Zoho Expense platform.Track reimbursements and maintain supporting documentation.

Vendor Management

Coordinate with vendors for office supplies, repairs, courier, printing, etc.Maintain vendor contact lists, track payments, and renew contracts as needed.Negotiate prices and ensure quality service delivery.

♂️ Guest & Visitor Handling

Welcome and assist office visitors and guests.Arrange meeting rooms, hospitality, and visitor passes.Maintain a visitor log and ensure proper coordination.

Meeting & Event Support

Assist in organizing internal meetings and celebrations.Handle logistics for team events, townhalls, or offsite coordination.Ensure proper setup of meeting rooms and resources.

Required Skills

Bachelor’s degree in any discipline.1–2 years of experience in office admin or facility management roles.Strong organizational and coordination skills.Proficient in MS Office and working knowledge of Zoho Expense (preferred).Good communication and vendor negotiation skills.Good interpersonal skills with a service-oriented mindset.Ability to multitask and manage time effectively.