HR & Admin Executive

Role Purpose

To manage end-to-end HR operations and administrative activities in a healthcare environment, ensuring smooth clinical and non-clinical manpower management, statutory compliance, staff engagement, and uninterrupted hospital operations.

Key ResponsibilitiesA. Human Resources – Healthcare Focus1. Clinical & Non-Clinical Recruitment

• Coordinate recruitment for doctors, nurses, embryologists, counsellors, technicians, front desk, OT staff, and support staff
• Schedule interviews, background checks, and credential verification
• Maintain recruitment tracker and manpower requisition records
• Coordinate joining formalities for centre-level and corporate hires

2. Healthcare Onboarding & Credentialing

• Manage onboarding process for clinical staff, including:
• Educational and medical council registrations (MCI / NMC / State Council / Nursing Council)
• Experience certificates and credential files
• Coordinate induction on clinical protocols, NABH guidelines, infection control, and patient safety
• Ensure staff sign confidentiality, ethics, and patient data protection policies

3. Attendance, Shifts & Payroll Support

• Maintain attendance and shift rosters for hospital staff
• Track night shifts, on-call duties, leaves, and compensatory offs
• Coordinate payroll inputs for:
• Shift allowances
• OT allowances
• Doctor payouts / professional fees
• Incentives and variable pay
• Coordinate PF, ESIC, professional tax, and statutory deductions

4. Statutory Compliance & HR Governance

• Ensure compliance with:
• Labour laws (Shops & Establishments, PF, ESIC)
• Clinical establishment regulations
• Bio-medical waste and hospital manpower documentation
• Support internal and external audits (NABH, ISO, state health authorities)
• Maintain employee medical fitness records and vaccination status

5. Employee Relations & Grievance Handling

• Act as point of contact for staff grievances (clinical & non-clinical)
• Support conflict resolution in high-pressure healthcare environments
• Assist in disciplinary processes as per HR policies

B. Healthcare Administration & Facility Management1. Hospital / Centre Administration

• Coordinate day-to-day hospital administration
• Manage vendors for:
• Housekeeping
• Security
• Laundry
• Biomedical waste
• Pest control
• Maintain service contracts, licenses, and renewals

2. Asset & Inventory Administration

• Maintain asset register for:
• Medical equipment (non-technical admin tracking)
• Staff uniforms, ID cards, lockers
• Coordinate asset allocation and recovery during joining and exit

3. Staff Welfare & Engagement

• Manage duty meals, uniforms, transport, and accommodation (if applicable)
• Support staff engagement activities and training programs
• Coordinate annual health check-ups and vaccinations

C. HR Operations, MIS & Reporting

• Maintain HR dashboards:
• Headcount (clinical vs non-clinical)
• Attrition
• Leave & absenteeism
• Manpower cost
• Prepare monthly HR MIS for centre head / corporate HR
• Maintain HRMS / Excel trackers accurately

Exit & Separation Management

• Manage resignation and exit formalities
• Coordinate handover, asset clearance, and final settlement
• Issue relieving, experience letters, and statutory exit documents

Skills & Competencies

• Strong understanding of hospital HR operations
• Familiarity with clinical manpower requirements and shift systems
• Knowledge of NABH / healthcare compliance (preferred)
• High confidentiality, empathy, and conflict-handling skills
• Proficiency in MS Excel, HRMS, payroll coordination tools

Qualifications & Experience

• Graduate / MBA in HR (preferred)
• 1–3 years experience in hospital / healthcare HR & Admin
• Experience in IVF centre, hospital, diagnostic lab, or clinic preferred
• Exposure to audits and statutory healthcare compliance is an advantage

Job Types: Full-time, Part-time, Internship
Contract length: 11 months

Pay: ₹11,308.44 - ₹34,291.38 per month

Expected hours: No less than 5 per week

Benefits:

• Flexible schedule
• Provident Fund

Work Location: In person