Factory Inventory Manage

Job Title: Inventory Manager – Jaipur Factory

Location: Jaipur

Department: Supply / Factory Operations

Role Overview

The Inventory Manager will be responsible for maintaining full transparency, accuracy, and control

over gold and silver inventory across all factory processes. The role’s core focus is on daily

reconciliation for gold and weekly reconciliation for silver, ensuring zero variance between

physical and system stock, and maintaining audit-ready documentation at all times.

Key Responsibilities

1. Reconciliation & Audit Control

 Conduct daily reconciliation of gold inventory (raw, WIP, and finished goods) and weekly

reconciliation of silver inventory.

 Match and verify physical stock against system records (ERP) for every inward, issue,

consumption, return, and dispatch.

 Maintain detailed reconciliation reports and share daily/weekly dashboards with

management.

 Investigate any variance immediately and initiate corrective action with the concerned

teams.

 Ensure reconciliation covers all production stages — Inward, Barcoding, QC, Production, Re-

QC, and Dispatch.

 Maintain an updated audit trail for all metal movements.

2. Audit-Ready Documentation

 Ensure every inward, issue, and consumption entry has supporting documentation (gate

entry, barcode record, issue slip, or digital proof).

 Prepare monthly audit files for internal and external audits with complete metal accounting

records.

 Maintain clear segregation of gold, silver, and alloy stock.

 Support periodic audits with complete traceability and metal purity validation.

3. Process Compliance & Control

 Enforce inventory management SOPs across all departments.

 Conduct surprise physical stock checks at various stages to validate system accuracy.

 Certify that all material movements (inward, issue, and returns) are system-updated before

the day’s closure.

 Highlight non-compliances in metal handling and recommend process corrections.

4. Coordination with Factory Teams

 Work closely with production, QC, and dispatch teams for seamless reconciliation and

physical verification.

 Ensure pending transactions (like inward entries, returns, or metal settlements) are closed

daily for gold and weekly for silver.

 Liaise with the operations and finance teams for accurate valuation and reporting.

5. Reporting & Analysis

 Submit daily gold reconciliation reports and weekly silver reconciliation reports to the

Factory Manager/AVP-Operation.

 Track and analyze variance trends, metal recovery, and losses by process.

 Prepare monthly summaries highlighting exceptions, audit findings, and process

improvements.

Key Skills & Competencies

 Strong expertise in metal inventory control and reconciliation.

 Excellent understanding of gold and silver accounting principles.

 Proficiency in Excel / Google Sheets and ERP systems.

 Strong analytical and problem-solving skills for variance investigation.

 High integrity, accuracy, and attention to detail.

 Audit-oriented mindset with process discipline.

Qualifications & Experience

 Graduate in Commerce / Engineering / Supply Chain; MBA preferred.

 4–8 years of experience in inventory, audit, or metal control — ideally in jewelry or

precious metal manufacturing.

 Prior exposure to gold/silver reconciliation or audit reporting is mandatory.