Facility Manager

The Facility Manager ensures that the entire CARE campus—academic blocks, hostels, labs, studios, workshops, common areas, and outdoor spaces—is clean, functional, inspection-ready, aesthetically maintained, and efficiently operated.
Key Responsibilities

1. Housekeeping & Hygiene Management

• Lead campus-wide housekeeping operations across academic buildings, hostels, offices, exam halls, labs, studios, library, and washrooms.
• Maintain daily/weekly/monthly cleaning schedules and checklists.
• Conduct routine hygiene audits and ensure compliance with CARE cleaning standards.
• Monitor deep cleaning cycles (washrooms, hostels, labs, kitchens).
• Ensure continuous availability of consumables (tissue rolls, phenyl, mops, soaps, bins, etc.).

2. Waste & Sanitation Management

• Oversee solid waste segregation at source (classrooms, hostels, canteen, workshops).
• Coordinate with municipal authorities/contractors for timely waste and scrap disposal.
• Implement e-waste, biomedical waste (if applicable), and sanitary waste protocols.
• Maintain sanitation and waste records required for NAAC, NBA, AICTE, DoTE.

3. Grounds, Gardening & Campus Ambience

• Manage gardening and landscape maintenance teams/vendors.
• Ensure lawns, plants, pathways, signage, and outdoor lighting are neat and functional.
• Maintain a visually appealing and student-friendly campus experience.
• Oversee seasonal planting, pruning, and green campus initiatives.

4. Daily Facility Operations & Logistics

• Ensure classroom, lab, studio, seminar hall, and auditorium readiness.
• Coordinate event setups (furniture, stage, seating, banners, hospitality).
• Manage movement and upkeep of furniture, fixtures, and non-technical assets.
• Oversee hostel block presentation and cleanliness readiness before student check-ins, audits, and inspections.
• Maintain key/lock management and lost & found system.

5. Vendor & Contract Management (Non-Technical)

• Oversee and monitor all soft-service vendors:
• Housekeeping
• Gardening
• Pest control
• Waste management
• Laundry/linen (if applicable)
• Verify attendance, performance, billing, and SLA compliance.
• Escalate non-performance issues and initiate corrective actions.

6. Compliance, Audits & Inspection Readiness

• Ensure all hygiene, housekeeping, waste, and sanitation documentation logs are up to date.
• Prepare campus for AICTE, NAAC, NBA, AU, DoTE, ISO and Fire audits.
• Ensure canteen/mess areas and hostel kitchens meet hygiene and FSSAI norms.
• Maintain water quality testing logs (RO/Drinking water bacterial test reports).

7. Coordination with Estate & Security Teams

• Work closely with the Estate Manager to escalate civil/electrical issues identified during inspections.
• Coordinate with the Security Manager for movement control during events, housekeeping staff entry/exit, trucks/vendors, etc.
• Provide necessary facility support during emergency situations.

8. Budgeting & Consumable Inventory

• Prepare and monitor housekeeping/soft-services budget.
• Track purchases, stock levels, and consumption patterns of cleaning materials.
• Reduce wastage through efficient stock planning and vendor negotiations.

9. Staff Leadership & Performance Monitoring

• Lead housekeeping supervisors, gardeners, helpers, and service staff.
• Plan duty rosters for academic days, exams, events, and holidays.
• Train staff on hygiene standards, safety protocols, and service quality.
• Enforce discipline, attendance, grooming standards and standard operating procedures.

Key Performance Indicators (KPIs)

• Cleanliness audit score (target ≥ 90%)
• Washroom hygiene compliance / odour score
• Hostel cleanliness rating (students + management)
• Vendor SLA compliance (%)
• Housekeeping staff attendance compliance
• Daily facility readiness score (classrooms, labs, exam halls)
• Complaint closure time (≤ 24 hours for non-technical issues)
• Inspection readiness (zero remarks in hygiene/cleanliness categories)

Required Qualifications & Experience

• Bachelor’s degree in any discipline (Hospitality/Facility/Hotel Management preferred).
• 10+ years experience in facility management or hospitality operations—education, hotels, or corporate campuses preferred.
• Strong knowledge of housekeeping standards, vendor management, hygiene compliance, and campus operations.
• Ability to lead teams, handle pressure, multitask, and maintain discipline.

Key Skills

• Team leadership
• Vendor control and negotiation
• Campus presentation and ambience sense
• Checklist-driven operations
• Record keeping & inspection readiness
• Communication & stakeholder coordination
• Problem-solving and crisis handling

Job Type: Full-time

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

• Commuter assistance
• Leave encashment
• Paid sick time
• Paid time off

Ability to commute/relocate:

• Trichy, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Facility Management: 10 years (Preferred)

Work Location: In person