Facilities Coordinator

We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment.

Part of your job will be to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services.

To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment.

Ultimately, youll help our employees, customers and guests get the most out of our facilities.

Responsibilities

Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)

Check rooms and furniture to identify needs for repairs or renovations

Restock office and kitchen supplies

Design and oversee the schedule for cleaning and disinfecting the building

Monitor activities that happen outside the building, such as proper waste disposal and recycling

Fix minor malfunctions in office equipment

Coordinate office and parking space allocation

Keep track of regular and ad-hoc facility expenses

Conduct market research and compare costs and benefits when evaluating new vendors

Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)

Research new services and appliances to facilitate operations

Ensure compliance with health and safety regulations