43 Coordinating Meetings Jobs

We are looking for a reliable and organized Operations Coordinator to assist with the management of daily logistics and activities. In this position, you will contribute in an administrative capacity by assisting our teams on projects, supporting human resources, organizing company events and arranging employee training sessions. An Operations Coordinators responsibilities include helping their organization run smoothly and ensuring that deadlines, plans for events or anything related gets accomplished on time with no issues. Ultimately, you will work in a support role and oversee many administrative tasks as needed. Responsibilities Facilitating cross-channel feedback from customers and emp...

We are looking for a Scheduling Coordinator to join our team and coordinate and maintain the schedule for one of our senior managers. Scheduling Coordinator responsibilities include setting up appointments, managing travel bookings and rescheduling meetings in a timely manner. Ultimately, you will work directly with a senior manager to ensure their schedule and conferences are maintained as needed. Responsibilities Send out reminders for scheduled meetings Reschedule or cancel meetings in a timely manner Manage and confirm travel bookings and arrangements Keep stakeholders informed of project timelines and associated deadlines Answer scheduling queries via email and phone Document scheduling...

You will be working as an Assistant at ISAKSHAM INDIA PRIVATE LIMITED located in Bihar, India. Your primary responsibilities will include managing daily office tasks, supporting the senior management team, coordinating schedules, handling communications, and ensuring smooth office operations. Additionally, you will be organizing meetings, maintaining records, and assisting with project coordination. Key Responsibilities: - Managing daily office tasks - Providing support to the senior management team - Coordinating schedules - Handling communications - Organizing meetings - Maintaining records - Assisting with project coordination Qualifications: - Strong organizational and time-management sk...

As an HR Executive, your role involves talent sourcing through various channels such as job boards, social media, professional networks, and internal databases. You will build and maintain a network of potential candidates for future opportunities. Collaborating with the hiring manager is crucial, as you will need to understand specific requirements and frequently provide updates regarding available positions. Additionally, you will be responsible for job postings on various portals and social media accounts. Initial candidate screening by reviewing resumes and applications, conducting phone screenings, coordinating interviews, finalizing job offers, and monitoring hiring timelines are key a...

Role Overview: You are required to have 4+ years of legal secretarial experience, preferably in Law Firms. As an EA/Secretary, your responsibilities will involve providing secretarial assistance, coordinating meetings, travel logistics, filling in timesheets, and assisting with file codes and billing matters. It is essential to have sound knowledge of Microsoft Office applications, including legal documents formatting, and possess good verbal and written communication skills. Key Responsibilities: - Basic word processing tasks such as formatting, compiling, and indexing legal documents - Providing secretarial assistance by coordinating meetings and travel logistics - Filling in timesheets an...

As a Back Office Assistant, your responsibilities will include managing and organizing documents, data entry, coordinating meetings, managing office supplies, and performing general clerical tasks such as answering phones and handling correspondence. Key Responsibilities: - Managing and organizing documents - Data entry - Coordinating meetings - Managing office supplies - Performing general clerical tasks such as answering phones and handling correspondence Qualifications Required: - Fresher or experienced candidates are welcome - Degree qualification is required Please note that the work time for this role is from 9:30 AM to 5:30 PM. The job is located in Kozhikode and is a full-time positi...

As an intern at our multinational company headquartered in Mumbai, you will have the opportunity to perform a variety of tasks related to legal compliance and corporate governance. Your responsibilities will include: - Drafting and filing legal documents related to company formation and compliance. - Coordinating and scheduling meetings, preparing agendas, and taking minutes. - Conducting research on Companies Law and regulations to ensure compliance. - Maintaining and updating corporate records and documentation. - Participating in board meetings and supporting the board of directors. - Collaborating with various departments to ensure smooth functioning of corporate governance. - Assisting ...

As an Executive Assistant, you will be responsible for providing administrative and organizational support to a high-level executive or team. Your key duties will include: - Managing schedules effectively to ensure timely appointments and meetings - Handling communications such as emails, phone calls, and messages professionally - Coordinating meetings by sending out invites, preparing agendas, and taking minutes - Ensuring smooth operations by anticipating needs and proactively addressing any issues that may arise Qualifications required for this role include: - Doctorate degree preferred - Minimum of 4 years of experience in executive assistance Please note that this is a permanent positio...

As a Project Coordinator, you will oversee and manage day-to-day project activities to ensure timely completion. Your responsibilities will include developing project schedules, tracking progress, and addressing potential delays. You will serve as the primary point of contact for clients, addressing queries, gathering feedback, and providing regular updates on project status. Key Responsibilities: - Develop project schedules - Track project progress - Address potential delays - Act as the primary point of contact for clients - Gather client feedback - Provide regular project status updates Clear and consistent communication among internal teams, clients, and stakeholders is crucial in your r...

As an Assistant in this role, you will be responsible for assisting with daily operational tasks such as scheduling, organizing files, and coordinating meetings. Additionally, you will support department managers with administrative duties, maintain records, databases, and spreadsheets, and handle internal and external communications. Your attention to detail and problem-solving skills will be essential in this role. You should be able to work independently as well as part of a team. Qualification Required: - Education: Higher Secondary(12th Pass) (Required) - Language: Hindi (Required),

As an HR Support Coordinator at our company, your role will involve a variety of support activities within the HR Team. You will be responsible for coordinating meetings, maintaining the employee database, and posting job advertisements. Your strong liaison between HR and employees will ensure smooth communication and prompt resolution of requests and questions. Additionally, you will assist in creating policies, processes, and documents to streamline the hiring process and improve internal policies. Key Responsibilities: - Communicate with potential job candidates and contact candidate references for verification. - Manage HR records, including resumes, applicant logs, and employee forms co...

We are looking for a competent Program Coordinator to undertake a variety of administrative and program management tasks. You will help in planning and organizing programs and activities as well as carry out important operational duties. To be an excellent program coordinator, you must be organized and detail-oriented, comfortable working with diverse teams. If you have further skills in program development and human resources support, wed like to meet you. The goal will be to facilitate the effective management of programs according to the organizations standards. Responsibilities Support planning and coordination of a program and its activities Ensure implementation of policies and practic...

Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrowpeople with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. Job Description This position performs advanced administrative responsibilities including preparation and analysis of more complex repor...

Role Overview: As an Executive at Prism Johnson Limited in Satna, your main responsibility will involve overseeing day-to-day operations, providing administrative support, and ensuring the smooth functioning of various departments. Your tasks will include managing schedules, coordinating meetings, handling correspondence, preparing reports, and maintaining records. Additionally, you will be expected to liaise with other departments, assist in project management, and ensure compliance with company policies and procedures. Key Responsibilities: - Provide administrative support and manage schedules effectively - Coordinate meetings and ensure smooth communication within the organization - Handl...

Role Overview: As an Admin Executive located in Thrissur, you will be responsible for a variety of administrative tasks. Your role will include maintaining records, managing office supplies, scheduling appointments, coordinating meetings, and providing support for human resource activities. Additionally, you will handle correspondence, manage internal communications, and offer assistance to senior management. Key Responsibilities: - Experience in office administration, record-keeping, and managing office supplies - Skills in scheduling, coordinating meetings, and appointment management - Proficiency in handling correspondence and managing internal communications - Support skills for human re...

As an intern at Trivara Infraventures, your day-to-day responsibilities will include: - Developing creative ideas for marketing campaigns and promotions. - Conducting research on industry trends, competitor activities, and local real estate markets. - Providing administrative support to the marketing department as needed, such as organizing materials, coordinating meetings, and managing databases. The company, Trivara Infraventures, is a growing real estate company focused on sustainable and high-quality residential apartments. They are looking for a proactive and motivated marketing and sales executive to drive their marketing efforts and grow their customer base. This role requires working...

We are looking for a Facilities Coordinator to help us maintain a secure and well-functioning work environment. Part of your job will be to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services. To be successful in this role, you should be well-organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment. Ultimately, youll help our employees, customers and guests get the most out of our facilities. Res...

As a Secretarial Personal Assistant, your role will involve drafting, reviewing, and managing official correspondence, reports, and presentations. You will be responsible for maintaining and updating confidential records, files, and documentation. Handling incoming and outgoing communications such as calls, emails, and letters will be part of your daily tasks. Additionally, you will prepare meeting agendas, circulate briefing materials, and take accurate minutes during meetings. Coordinating board/management meetings and ensuring follow-up on action points will also be your responsibility. Key Responsibilities: - Manage and prioritize the Director/CFO's calendar, scheduling appointments and ...

We are looking for a highly organized and communicative Coordinator to be responsible for task and event management. The Coordinator will also be responsible for liaising with clients, contacting vendors and working with various staff members to complete a project. To be successful as a coordinator you must have excellent communication skills and a passion for organization. A good coordinator manages project schedules meticulously and thinks on their feet to solve any problems that arise. Coordinator Responsibilities: Create and adhere to a timeline for planning events. Liaise with clients to gauge their needs. Work with staff to accomplish tasks. Contact vendors for outsourced services. Rec...

As a member of PwC's business services and support team, your role will involve providing efficient administrative support to ensure smooth operations within the organization. This includes managing schedules, coordinating meetings, and handling confidential information. In the operations and strategy department, you will be responsible for tracking, managing, and reporting on strategic initiatives and projects. You will play a crucial role in supporting leaders by handling key responsibilities, representing their perspectives in meetings and decisions, and anticipating their future needs. Additionally, you will organize leadership team calls and meetings, oversee research and data analysis,...

Role Overview: You will be responsible for effectively managing scheduling, calendar, phone calls, emails, and correspondence. Familiarity with tools like To-Do List and shorthand knowledge would be advantageous. Your exceptional multitasking and organizational skills will be crucial in this role. Key Responsibilities: - Manage accountability sheets, delegation sheets, and follow-ups - Coordinate meetings (both executive and operational), prepare agendas, and take minutes - Manage leave applications, accident reports, and employee/vendor records - Track sales data, customer records, and enquiry capture - Ensure timely reporting and updates to the Business Development team Qualifications Requ...

Role Overview: You will be the ideal candidate for the role of HR & Admin Executive if you are smart, proactive, and well-organized. In this position, you will provide executive-level support to senior leadership, handle day-to-day coordination, office administration, and various administrative tasks. While the title suggests HR responsibilities, this role primarily focuses on administrative and executive support with minimal HR duties. Key Responsibilities: - Provide day-to-day assistance to the leadership team by managing calendars, coordinating meetings, and making travel arrangements. - Prepare reports, presentations, and internal communications as needed. - Interact with internal teams ...

Role Overview: As an Executive Assistant to Managing Director (MD) in Jabalpur, you will be responsible for providing high-level administrative support to the MD. This is a full-time, permanent position with a day shift schedule. Your primary duties will include managing the MD's schedule, coordinating meetings and appointments, handling correspondence, and performing various administrative tasks to ensure the smooth functioning of the MD's office. You will serve as the main point of contact between the MD and internal/external stakeholders, demonstrating professionalism and confidentiality at all times. Additionally, you will be responsible for organizing travel arrangements, preparing repo...

Compilation of Procurement documents .Floating Enquiries .Negotiations Preparation of Procurments related documents PO/SO /ROResponsibilities: Technical Assistance & Team Support: Provide administrative and technical support to the Tech Superintendent, including managing schedules, coordinating meetings, and preparing presentations or reports. Assist the technical team with day-to-day operational tasks, ensuring efficient workflow and timely completion of assignments. Maintain and organize technical documentation, project files, and records, ensuring easy accessibility and compliance. Facilitate internal communication within the technical team and with other departments. Procurement Manageme...

Role Overview: As a Commercial Assistant at our Bengaluru location, you will play a crucial role in supporting the operational procedures and tools through extensive work experience. Your responsibilities will include document editing, proofing, formatting, and production, data entry, filing/archiving, scheduling meetings, coordinating travel arrangements, and relaying telephone messages. You will work under limited supervision for non-routine situations and may lead daily operations, ensuring compliance with regulations and guidelines while upholding Hitachi Energy's core values of safety and integrity. Key Responsibilities: - Document editing, proofing, formatting, and production - Data en...