8 Coordinating Meetings Jobs

This is a full-time on-site role based in Noida where you will be responsible for various tasks such as administrative support, customer service, data entry, internet research, and scheduling. Your day-to-day duties will include managing emails, creating reports, coordinating meetings, answering calls, conducting market research, and maintaining databases. The role demands flexibility and efficient multitasking abilities. Experience in International processes is preferred for this role. You should possess administrative skills like secretarial assistance, scheduling, and report creation. Additionally, customer service skills such as answering calls, resolving customer issues, and maintaining client relationships are essential. Technical skills including data entry, database maintenance, and internet research are required. Strong communication skills, both written and verbal in English, are necessary. Proficiency in Microsoft Office Suite and other relevant software is expected. Immediate joiners are sought after for this position. The work schedule is full-time and permanent, with night shifts from Monday to Friday during US hours. Applicants need to be comfortable with night shifts and have experience in Voice processes, either International or Domestic. Fluency in English is a must. The work location is on-site in Noida. For further queries or to apply, you can directly contact the employer at +91 9810589370.,

Join our team at Happy Living company as a "Female Office Coordinator Intern" and embark on a journey of learning and growth! As an intern, you will play a crucial role in supporting our office operations and ensuring a smooth and efficient workflow. Your English proficiency (spoken) will be a valuable asset in communicating with colleagues and clients. As the Female Office Coordinator Intern, your day-to-day responsibilities will include assisting in managing office supplies and inventory, coordinating meetings, appointments, and travel arrangements, handling incoming calls and emails, directing them to the appropriate person, assisting in preparing and organizing documents and reports, helping in maintaining office cleanliness and organization, supporting in planning and executing office events and activities, and collaborating with team members on various projects and tasks. If you are a proactive and detail-oriented individual looking to gain hands-on experience in office coordination, apply now and be part of our dynamic team at Happy Living company! About Company: HappyLiving, a sanctuary where wellness is a journey, not just a destination. As a pioneering wellness coaching entity, our essence lies in nurturing the mind, body, and spirit to cultivate a state of lasting well-being and joy. Diverging from traditional health coaching, we focus on holistic wellness strategies that empower you to overcome anxiety and embrace a life of fulfillment and balance.,

Job Description: As an Assistant at Abbout Agncia in Gwalior, you will be responsible for providing administrative support in a full-time on-site role. Your primary duties will include scheduling and coordinating meetings, handling correspondence, and maintaining records. Additionally, you will play a key role in organizing office operations, managing supplies, and assisting with various office tasks as needed. To excel in this role, you must possess strong organizational and time-management skills. Your ability to efficiently schedule and coordinate meetings, handle correspondence, and maintain records will be crucial. Experience in organizing office operations and managing supplies will also be beneficial. Excellent written and verbal communication skills are essential, along with the capacity to work both independently and as part of a team. Proficiency in office software and tools is required. While a high school diploma or equivalent is necessary, additional qualifications are considered a plus.,

As an Administrative Assistant with Vendor Management, you will provide comprehensive administrative support to the office or department while also overseeing vendor relationships and procurement activities. Your role will involve performing administrative tasks, coordinating vendor activities, managing contracts, and ensuring efficient vendor selection and performance. Your responsibilities will include providing general administrative support such as managing phone calls, emails, and correspondence. You will schedule and coordinate meetings, appointments, and travel arrangements for team members. Assisting in preparing and editing documents, reports, presentations, and other materials will also be part of your tasks. Maintaining and updating company records, databases, and filing systems, as well as managing and organizing office supplies, equipment, and inventory, will be essential. You will be responsible for handling incoming and outgoing mail, packages, and deliveries, as well as liaising with vendors. This includes soliciting bids, negotiating contracts, and managing vendor relationships. You will conduct vendor research, evaluation, and selection processes to ensure the best value for the organization. Monitoring vendor performance, maintaining accurate vendor records, contracts, and documentation, and collaborating with cross-functional teams to address vendor-related issues are key aspects of your role. Additionally, you will assist in the development and implementation of vendor management policies, procedures, and guidelines. Staying up-to-date with industry trends and best practices in vendor management and procurement, assisting in special projects and assignments, and meeting the following requirements are crucial for success in this role: - Bachelor's Degree Preferred; additional qualifications in office administration or related field is a plus. - Proven work experience as an Administrative Assistant or in a similar role with vendor management responsibilities. - Proficient in using office software and equipment, including MS Office (Word, Excel, PowerPoint) and office management tools. - Excellent organizational and time management skills. - Strong attention to detail and accuracy. - Excellent written and verbal communication skills. - Ability to prioritize tasks and multitask effectively. - Strong problem-solving and decision-making abilities. - Familiarity with vendor management principles, procurement processes, and contract negotiation. - Knowledge of relevant software applications and tools for vendor management. - Ability to build and maintain positive relationships with vendors. - Professional and friendly demeanor. - Ability to work independently and as part of a team. - Experience in a specific industry or with specific vendor categories may be preferred, depending on the organization's needs.,

As a Front Desk Associate in Noida, you will be responsible for greeting and welcoming clients and visitors with a positive and helpful attitude. Your role will involve answering and directing phone calls professionally, managing the reception area to maintain tidiness, and scheduling appointments and meetings. Additionally, you will handle administrative tasks like data entry, filing, and managing correspondence. The ability to multitask and prioritize tasks effectively will be essential for success in this role.,

You should have excellent follow-up skills, proficiency in MS Office (especially Excel and Word), and a strong command of English (both spoken and written). Familiarity with tools like To-Do List for task management and shorthand knowledge would be advantageous. You should possess exceptional multitasking and organizational skills to effectively manage scheduling, calendar, phone calls, emails, and correspondence. Your responsibilities will include managing accountability sheets, delegation sheets, and follow-ups, coordinating meetings (both executive and operational), preparing agendas, and taking minutes. You will also be responsible for managing leave applications, accident reports, and employee/vendor records, tracking sales data, customer records, and enquiry capture, and ensuring timely reporting and updates to the Business Development team. This position is only open to female candidates and is a Full-time role with a Day shift schedule. Proficiency in English is required for this in-person work location.,

The roles and responsibilities of a personal secretary include coordinating meetings and appointments, managing schedules, handling correspondence, maintaining files and records, organizing events and personal appointments, preparing documents and presentations, managing budgets, screening and directing phone calls, making travel arrangements, taking dictation and minutes. The job types available for this position are Full-time, Permanent, and Fresher. The work schedule may include Day shift or Rotational shift. Proficiency in Hindi and English is preferred for this role. The work location is In person.,

Compilation of Procurement documents .Floating Enquiries .Negotiations Preparation of Procurments related documents PO/SO /ROResponsibilities: Technical Assistance & Team Support: Provide administrative and technical support to the Tech Superintendent, including managing schedules, coordinating meetings, and preparing presentations or reports. Assist the technical team with day-to-day operational tasks, ensuring efficient workflow and timely completion of assignments. Maintain and organize technical documentation, project files, and records, ensuring easy accessibility and compliance. Facilitate internal communication within the technical team and with other departments. Procurement Management: Compilation of Procurement Documents: Prepare and compile all necessary documentation for procurement, including technical specifications, scope of work, and vendor requirements. Floating Enquiries: Issue Requests for Quotation (RFQs), Tenders, or Proposals to potential vendors based on technical specifications and project needs. Negotiations: Assist in commercial and technical negotiations with vendors to secure the best terms, pricing, and delivery schedules while ensuring compliance with quality standards. Preparation of Procurement-Related Documents: Draft and finalize critical procurement documents, including: Purchase Orders (PO): Create and issue formal purchase orders for approved goods and services. Service Orders (SO): Prepare and manage service orders for contracted services. Release Orders (RO): Draft and process release orders against master agreements or contracts. Track the status of orders, deliveries, and services, ensuring timely receipt and resolution of any discrepancies.