Export Executive

Export Documentation & Operations Executive

Export / Operations

Vaishali, ghaziabad

2–5 years (Freight Forwarding / Logistics mandatory)

The Export Documentation & Operations Executive will manage end-to-end export processes including documentation, coordination with shipping lines / airlines, customs brokers, and ensuring compliance with international trade regulations. This role requires strong attention to detail and the ability to manage multiple shipments simultaneously.

·       Export Documentation

·       • Prepare, verify, and process export documents such as Invoice, Packing List, BL / AWB, COO, SLI, and Shipping Instructions.

·       • Ensure accurate documentation as per LC terms, customs requirements, and buyer country regulations.

·       • Track and follow up on documents with shipping lines / CHA / transporters.

·       Export Operations

·       • Coordinate with transporters, warehouse team, customs brokers, shipping lines & airlines for scheduling.

·       • Arrange booking with shipping lines / airlines / consolidators based on client requirements.

·       • Monitor shipment execution from pick-up to loading and final dispatch.

·       • Follow up with customs and ensure timely clearance of cargo.

·       Customer Relations & Coordination

·       • Update clients regularly regarding shipment status.

·       • Communicate professionally with overseas agents and internal departments.

·       • Resolve any operational issues related to export shipments.

·       Compliance & Records

·       • Maintain shipment files and document records in the system.

·       • Ensure compliance with INCOTERMS, Export policy, and documentation standards.

·       • Assist in preparing export MIS / reports for management.

·       • Strong knowledge of export documentation and shipping procedures.

·       • Familiarity with freight forwarding operations and customs processes.

·       • Proficient in MS Office & email communication.

·       • Good coordination, communication, and time-management skills.

·       • Ability to work under pressure and meet deadlines.

• Bachelor’s degree preferred (BBA / B.Com / Supply Chain / International Business).

• Diploma/Certification in Logistics / EXIM / International Trade is an added advantage.

Commensurate with experience and industry standards.

Interested candidates may send their resume to:

📧 hr@freightmartlogistics.com