Executive & Workplace Operations Coordinator

Company Description POLYGON STUDIOS India, an extension of Tokyo-based Polygon Pictures Inc. founded in 1983, specializes in creating engaging 3D Animation and interactive media that inspire, teach, and captivate audiences. Our team of talented animators, visual effects professionals, designers, and video producers are master storytellers, continuously pushing the boundaries of visual and technical production. POLYGON STUDIOS India focuses mainly on niche functions of CG production. Role Description We are looking for a proactive, organized, and resourceful Executive & Workplace Operations Coordinator to support the day-to-day functioning of our office and leadership. This all-in-one role is ideal for someone who enjoys wearing multiple hats — handling a mix of HR support, general administration, basic IT troubleshooting, and executive assistance. You’ll play a key role in ensuring our workplace runs smoothly and efficiently, supporting both our people and our processes. Key Responsibilities 1. Executive Assistance: Provide administrative and scheduling support to senior executives. Organize meetings and coordinate travel and logistics. Manage confidential documents and communications with discretion. 2. HR & People Support: Assist with recruitment coordination, onboarding, and offboarding. Maintain employee records and support HR compliance activities. Help organize team events, engagement activities, and employee communications. 3. General Affairs & Office Operations: Oversee office supplies, vendor coordination, and facility management. Ensure workplace safety, cleanliness, and efficiency. Liaise with building management and external service providers. 4. IT & Technical Support: Act as the first point of contact for basic IT issues (password resets, printer setup, Wi-Fi, etc.). Coordinate with external IT vendors for more complex support needs. Manage inventory of tech assets and software licenses. Qualifications Work experience in administration, business, or a related field. 2+ years of experience in an administrative, HR, or operations role. Tech-savvy with working knowledge of Microsoft Office, Google Workspace, and office hardware. Strong organizational and multitasking abilities. Excellent communication skills in English and a proactive problem-solving mindset. Discretion in handling confidential information. Show more Show less