Executive Assistant/Office Manager

JD for Executive Assistant to Managing Director (MD) & Front Office Administrator

Experience: Minimum 4+ years
Location: Erode ,TN
Employment Type: Full-Time

Position Summary

We are seeking a dynamic, highly organized, and discreet Executive Assistant who will provide comprehensive executive support to the Managing Director while simultaneously overseeing Front Office Administration. The ideal candidate will demonstrate strong professionalism, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.

R&R : Executive Support to Managing Director

• Manage and prioritize the MD’s calendar, appointments, and daily schedules with accuracy and discretion.
• Coordinate internal/external meetings, prepare meeting briefs, presentations, and follow-up action items.
• Draft, review, and manage business correspondence, reports, and confidential documents.
• Handle travel planning including itineraries, bookings, local coordination, and travel logistics.
• Accompany the MD for business meetings, factory audits, conferences, and travel assignments when required.
• Serve as a professional liaison between the MD and internal departments, clients, and external stakeholders.
• Maintain strict confidentiality and demonstrate sound judgment in handling sensitive information.

Front Office & Administrative Management

• Oversee front desk operations ensuring a smooth and professional office environment.
• Manage visitor protocols, telephone operations, and front-office communication.
• Handle office logistics, housekeeping coordination, and vendor/contractor management.
• Supervise document management systems—including filing, record maintenance, and administrative documentation.
• Support administrative and HR activities such as onboarding coordination, travel support for staff, and event/meeting arrangements.
• Ensure overall office discipline, cleanliness, and upkeep.

Skills & Competencies

• Excellent communication skills—both verbal and written.
• Strong organizational, analytical, and multi-tasking abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• High professional integrity, confidentiality, and reliability.
• Presentable, composed, and customer-service focused.
• Ability to work independently with minimal supervision.
• Willingness to travel extensively with the MD.

Required Qualifications

• Bachelor’s Degree in any discipline.
• Minimum 4+ years of relevant experience as Executive Assistant, Executive Secretary, or Senior Office Administrator.
• Prior experience supporting senior leadership is an added advantage.

Compensation & Benefits

• Competitive salary based on experience and industry standards.
• Free Food & Accommodation provided by the company.
• Travel allowance and additional benefits during official tours.
• Professional growth and long-term career opportunities.

Job Types: Full-time, Permanent

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Provident Fund

Work Location: In person