Executive Assistant

Key Responsibilities

Executive Support

Manage complex calendars, coordinate meetings across time zones, and organize travel logistics.

Prepare agendas, take minutes, and follow up on action items from leadership meetings.

Draft professional correspondence, reports, and presentations with a high degree of accuracy.

Serve as a liaison between Toronto-based leadership and India-based teams.

Handle confidential information with discretion and professionalism.

Track and prioritize incoming requests, ensuring timely execution and follow-through.

Office & Communication Coordination

Facilitate communication between departments (HR, Admin, IT, Finance) and senior leadership.

Organize virtual and in-person meetings, board sessions, and strategic reviews.

Maintain trackers, dashboards, and executive summaries for ongoing initiatives.

Additional Contributions

Support the preparation of financial reports, investment briefs, and policy documents.

Assist with reconciliation and reporting processes involving Canadian and U.S. entities.

Collaborate on project timelines, audits, and compliance documentation as needed.

Candidate Profile

Proven experience supporting senior executives, ideally in international or cross-border environments.

Strong command of written and verbal English communication.

Excellent organizational skills and attention to detail.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Ability to manage multiple priorities and maintain confidentiality in a dynamic setting.

Preferred Background

Bachelor’s degree in Business Administration, Finance, or a related field.

Exposure to financial planning, investment analysis, or institutional reporting.

Familiarity with ERP systems, LMS platforms, or project management tools.

Experience working with Canadian or U.S.-based organizations or clients.

Why Join Us

Work closely with North American leadership on strategic initiatives.

Gain exposure to institutional operations and cross-border coordination.

Be part of a collaborative and growth-oriented environment.

Location - In Person

Working Hours - Night Shift (6:30 PM to 3:30AM)

Job Type: Full-time

Pay: ₹35,000.00 - ₹75,000.00 per month