Executive Assistant to the Managing Director

Position Overview

The Executive Assistant to the Managing Director will provide high-level administrative, operational, and strategic support to the MD’s office. This role requires professionalism, confidentiality, strong communication skills, and the ability to manage multiple tasks in a fast-paced environment. The candidate must be proactive, organized, and able to coordinate with all departments of NDTH Energy.

Key Responsibilities

Executive & Administrative Support

• Manage the MD’s daily calendar, appointments, travel plans, and meeting schedules.
• Handle all email communication and correspondence on behalf of the MD.
• Prepare presentations, reports, MOMs, official letters, and internal documents as required.
• Track and follow up on tasks assigned by the MD to various departments.

Coordination & Communication

• Serve as the primary point of contact between the MD and internal/external stakeholders.
• Coordinate with HR, Operations, Sales, Finance, and other departments for updates, reports, and deadlines.
• Ensure smooth inter-departmental communication and timely flow of information.

Operational & Project Support

• Assist in monitoring the progress of key business projects and initiatives.
• Conduct basic research, gather data, and prepare summaries for decision-making.
• Maintain confidential documentation, agreements, and office records.
• Support procurement, vendor coordination, and logistics as guided by the MD.

Meeting & Event Management

• Schedule and organize internal/external meetings, reviews, conferences, and client visits.
• Prepare agendas, collect inputs, and record minutes of meetings.
• Follow up on action points until closure.

Skills & Requirements

• Bachelor’s degree required, MBA or equivalent preferred.
• 3–7 years of experience as an Executive Assistant or similar role.
• Strong communication skills (verbal and written).
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and email drafting.
• Excellent organizational, time-management, and multitasking abilities.
• High level of confidentiality, professionalism, and integrity.
• Ability to work independently and handle pressure in a fast-paced environment.

Note: Female candidates preferred for this role.

Preferred Qualities

• Smart, presentable, and proactive.
• Strong problem-solving skills with a positive attitude.
• Ability to anticipate requirements and take initiative.
• Strong follow-up and coordination skills.

Job Type: Full-time

Benefits:

• Provident Fund

Work Location: In person