Executive Assistant to the Managing Director

Job Overview

Executive Assistant

Key Responsibilities

Administrative Support:

• Provide high-level administrative support to the Managing Director, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Screen and prioritize incoming communications (emails, calls, etc.) and respond on behalf of the MD as needed.
• Draft, proofread, and edit emails, reports, presentations, and other documents for the MD.
• Organize and maintain files, both physical and digital, ensuring documents are easily accessible.
  

Meeting And Event Coordination

• Schedule and organize meetings, ensuring the MD is well-prepared with necessary materials, agendas, and background information.
• Take meeting minutes and track follow-up actions to ensure timely completion of tasks.
• Coordinate internal and external events, including business travel, conferences, and company meetings.
• Organize and manage virtual and in-person events, presentations, and client meetings.
  

Project Management Support

• Assist the MD with project management tasks, including tracking progress, following up on deliverables, and providing status updates.
  

Communication Liaison

• Act as the primary point of contact between the MD and key internal/external stakeholders, including employees, clients, suppliers, and board members.
• Communicate effectively on behalf of the MD, ensuring clarity and professionalism in all interactions.
  

Travel And Logistics Coordination

• Manage the MD’s travel arrangements, including flights, accommodations, transportation, and itineraries.
• Prepare detailed travel itineraries and ensure all travel documents are in order.
• Organize and coordinate logistics for both domestic and international travel.
  

Time Management And Prioritization

• Ensure the MD’s schedule is optimized and efficiently managed, minimizing conflicts and ensuring timely follow-ups.
• Prioritize tasks and manage the MD’s time effectively, ensuring important matters receive the attention they need