Executive Assistant to the Chairman

• Job Title: Executive Assistant to the Chairman
• Company: India Designer Show
• Location: Sector 2, Noida (Onsite Role)
• Working Days: 6 Days a Week
• Application Process: All shortlisted candidates will be contacted for an Offline Interview Only (in-person) at the Noida office.
  

India Designer Show

• Manage and maintain the Chairman's complex and dynamic

  calendar

  , including scheduling internal and external meetings, appointments, and personal commitments.
• Act as the primary gatekeeper, screening and prioritizing incoming communications (emails, calls) and relaying or responding appropriately and professionally.
• Prepare and edit correspondence, reports, presentations, and other documents for the Chairman.
• Organize and maintain both digital and physical filing systems to ensure efficient retrieval of documents.
• Handle confidential information with the utmost discretion and integrity.

• Coordinate all aspects of meetings, including booking rooms, organizing necessary materials, and arranging refreshments.
• Attend meetings, as required, to take minutes, track action items, and ensure timely follow-up.
• Manage domestic and international travel logistics, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.

• Assist with special projects and initiatives as assigned by the Chairman.
• Liaise with internal department heads and external stakeholders (designers, sponsors, media) on behalf of the Chairman.
• Provide operational support during the planning and execution phases of the India Designer Show event, as needed.
  

• Graduation

  (Bachelor's degree) from a recognized institution is

  required

  .
• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior-level management is highly preferred.

• Exceptional Communication Skills (Verbal and Written):

  Fluency in English is mandatory.

  Must be articulate, professional, and capable of drafting clear, concise, and error-free correspondence.

• Organizational Mastery:

  Highly proficient in

  scheduling meetings, managing calendars

  (e.g., Google Calendar, Outlook), and multi-tasking to meet tight deadlines.

• Technological Proficiency:

  Advanced skill in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with various communication and productivity tools.

• Professionalism & Discretion:

  Ability to handle sensitive and confidential information with unwavering integrity and a high degree of emotional intelligence.