Executive Assistant to the Chairman

As the Executive Assistant to the Chairman at Mumbai Academy of Moving Image (MAMI), you will be an integral part of India's leading international film festival organisation. Your role will involve providing comprehensive administrative and executive support to the Chairman, managing schedules, appointments, correspondence, and travel arrangements. You will play a crucial role in coordinating high-level internal and external meetings, ensuring accurate documentation and clear communication across teams and stakeholders. Your ability to handle confidential information with professionalism and discretion will be key in this role. **Key Responsibilities:** - Provide comprehensive administrative and executive support to the Chairman, managing schedules, appointments, correspondence, and travel arrangements. - Prepare, review, and manage documents, reports, presentations, and briefing notes as required by the Chairman. - Coordinate high-level internal and external meetings, ensuring accurate documentation, timely follow-ups, and clear communication. - Serve as a key liaison between the Chairman and internal teams, trustees, partners, sponsors, and external stakeholders. - Track and manage deadlines, deliverables, and priorities to ensure smooth progress across ongoing projects and festival operations. - Provide on-ground support during key phases of the festival and related programmes, including hospitality, guest relations, and special events. **Qualifications:** - Bachelor's degree required; advanced degree or specialised training in administration, management, or the arts/media preferred. - Minimum 5 years of professional experience, with prior experience in an executive assistant or senior administrative role; familiarity with the arts, media, or not-for-profit sectors is a plus. - Outstanding organisational, time-management, and multitasking skills. - Strong written and verbal communication abilities with a polished, professional demeanour. - High proficiency in Microsoft Office, Google Workspace, and other digital productivity tools. - Demonstrated ability to work independently, exercise judgment, and adapt to dynamic and high-pressure environments. If you join MAMI as the Executive Assistant to the Chairman, you will be part of a passionate team committed to celebrating cinematic excellence and creating meaningful dialogue between filmmakers and audiences. This role will allow you to directly support the leadership of the organisation and contribute to its vision while strengthening India's presence on the global cinema map. Location: Churchgate, Mumbai Position Type: Full-time (Monday to Saturday) Start Date: Immediate To apply, please email your rsum and a brief cover letter to careers@mumbaifilmfest.com with the subject line: Application - Executive Assistant to the Chairman, MAMI. Applications will be reviewed on a rolling basis.,