Executive Assistant to Managing Director

### **Job Description: Executive Assistant**

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**Job Title:** Executive Assistant

**Department:** Sales/Admin

**Reports To:** Managing Director

**Location:** Gurugram

**Employment Type:** Full-time

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### **Job Summary**

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support md. The ideal candidate will manage schedules, coordinate meetings, and handle critical administrative tasks to ensure the smooth functioning of the executive's day-to-day operations. This role requires exceptional communication skills, confidentiality, and the ability to prioritize effectively in a fast-paced environment.

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### **Key Responsibilities**

- **Calendar Management:** Schedule, coordinate, and manage appointments, meetings, and events.

- **Communication:** Handle phone calls, emails, and correspondence on behalf of the executive.

- **Travel Coordination:** Organize and book domestic and international travel arrangements, including flights, accommodations, and itineraries.

- **Meeting Support:** Prepare agendas, take minutes, and follow up on action items from meetings.

- **Documentation:** Draft and edit reports, presentations, and other documents as required.

- **Office Operations:** Assist in managing office supplies, expense reports, and other administrative tasks.

- **Relationship Management:** Act as a liaison between the executive and internal/external stakeholders.

- **Project Management:** Assist in planning and executing special projects and initiatives.

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### **Required Qualifications and Skills**

- **Education:** Bachelor’s degree in Business Administration or a related field (preferred).

- **Experience:** 3+ years of experience in an executive assistant or similar role.

- **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other productivity tools.

- **Communication:** Excellent verbal and written communication skills.

- **Organization:** Strong organizational and multitasking abilities, with attention to detail.

- **Confidentiality:** Demonstrated ability to handle sensitive information with discretion.

- **Problem-Solving:** Ability to think critically and adapt to changing priorities.

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### **Preferred Qualifications**

- Experience working in [industry, e.g., "tech, healthcare, finance"].

- Knowledge of project management tools like Asana or Trello.

- Familiarity with [specific tools/software, e.g., "Slack, Zoom, Concur"].

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### **Work Environment**

- Standard office hours with occasional flexibility for after-hours support.

- Hybrid/remote work options available (if applicable).

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### **Salary and Benefits**

- Competitive salary based on experience.

- Health, dental, and vision insurance.

- Paid time off, retirement plans, and professional development opportunities.

Job Type: Full-time

Pay: ₹25,000.00 - ₹50,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)

Language:

• English (Preferred)

Work Location: In person