Executive Assistant to Managing Director

Executive Assistant – Roles & Responsibilities

As the Executive Assistant to Dr. Rajender Ramagiri, you will act as a strategic support partner, ensuring his time, communication, team operations, and personal priorities are managed efficiently. You are expected to take full ownership of execution, coordination, and follow-through.

Key Responsibilities

1. Calendar & Appointment Management

Manage Dr. Rajender’s personal and business calendars

Fix and follow up on all appointments – personal, business, doctors, vendor, and collaborator meetings

Send reminders and ensure scheduling efficiency

2. Communication & Team Coordination

Represent Dr. Rajender in business networking meetings and BNI chapters

Follow up on tasks assigned to different departments (marketing, nutrition, sales, etc.)

Coordinate between internal teams and ensure smooth delegation and completion of tasks

Share daily updates on team progress, appointments, and deliverables

3. Recruitment & HR Liaison

Coordinate with the HR team for recruitment needs

Schedule interviews, maintain trackers, and ensure hiring deadlines are met

4. Vendor & Operations Management

Handle vendor communications and office-related coordination

Ensure timely execution of printing jobs, inventory checks, and operational logistics

Maintain and track all office expenses with accuracy

5. Marketing & Collaboration Support

Coordinate with the app, ads, video, and content teams to ensure task alignment

Plan and coordinate gated community events with the marketing and in-house teams

Ensure event checklists are fulfilled and deadlines are met

Get quotes from collaborators, vendors, and agency partners

Support marketing doctor collaborations and fix appointments for strategic meetings

6. Financial Coordination

Ensure timely payments to digital marketing agencies (e.g., for FB Ads)

Track all office expenses, inventory, and maintain accurate documentation

7. Travel & Logistics

Book travel tickets, hotel stays, and plan itineraries for events, shoots, and personal trips

Prepare meeting kits, presentations (PPTs), and travel documents in advance

8. Incentives & Team Motivation

Discuss monthly goals and incentives with respective teams

Motivate the team to push towards walk-in, revenue, or performance targets

9. Personal Well-being & Confidential Tasks

Ensure Dr. Rajender’s diet and supplements are managed timely

Handle confidential and personal tasks with discretion and integrity

10. Reporting & Documentation

Prepare daily and weekly reports on appointments, task statuses, and action plans

Keep all data well-documented using Google Sheets, Drive, and relevant dashboards

This role demands high ownership, follow-up discipline, multitasking capability, and a proactive mindset. You are not just assisting – you are enabling Dr. Rajender to function at his best.

Job Types: Full-time, Permanent

Pay: ₹22,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance

Work Location: In person