Executive Assistant to Founders

About the Role

dependable and organized Personal & Office Assistant

Responsibilities

Office & Administrative Support:

• Oversee daily office operations — housekeeping, supplies, and vendor coordination.
• Manage meeting schedules, calendars, and travel itineraries for the founders.
• Track office expenses, reimbursements, and vendor payments.
• Coordinate logistics for office deliveries, events, and meetings.
• Liaise with teams and external partners for scheduling and follow-ups.

Personal & Home Coordination:

• Manage personal appointments, family schedules, and travel arrangements.
• Oversee household staff, child coordination (pickups, classes, appointments, etc.), and maintenance vendors.
• Handle errands such as couriers, bill payments, and online purchases.
• Assist in organizing family events, celebrations, and travel itineraries.
• Maintain confidentiality and discretion in all matters.

Qualifications

• Excellent organizational and multitasking skills.
• Strong communication and follow-up abilities.
• Proficiency in Google Workspace, Excel, and coordination tools.
• Prior experience assisting founders or senior professionals preferred.
• Proactive, trustworthy, and able to handle sensitive information discreetly.

Perks and Benefits

• Opportunity to work closely with founders and leadership
• Exposure to both professional and personal management operations
• Supportive and collaborative work environment
• Learning and growth opportunities across admin & coordination functions
• Flexible and approachable work culture