Executive Assistant to Director

Job Title: Executive Assistant to Director Location: Ahmedabad Experience: 3–5 Years Preferred Education: Graduate / Postgraduate (Any Discipline) Position Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the Director in managing daily business operations, scheduling, travel, and high-level administrative activities. This role demands absolute confidentiality, executive presence, and superior coordination abilities to facilitate effective functioning of the executive office. Key Responsibilities  Manage the Director’s calendar, including scheduling and confirming appointments, meetings, and conferences.  Coordinate complex travel itineraries—flight bookings, visa processing, hotel reservations, and ground transportation.  Organize internal and external meetings, ensuring appropriate agenda preparation, documentation, and follow-up.  Screen emails, phone calls, and correspondence; draft responses where necessary.  Prepare high-quality reports, business presentations, and briefing materials.  Act as a liaison between the Director and internal departments or external stakeholders.  Track project milestones, action points, and deadlines, ensuring timely follow-ups.  Handle administrative duties such as expense reports, office logistics, and vendor coordination related to the Director’s office. Key Requirements  Bachelor’s or Master’s degree in any discipline from a recognized institution.  Minimum of 3 years’ experience supporting C-level executives.  Excellent written and verbal communication skills.  Strong planning, organizational, and multitasking abilities.  Discretion and professionalism in handling confidential information.  Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration platforms (Teams, Zoom).  Ability to work under pressure and adapt to shifting priorities with minimal supervision. Preferred Qualifications  Prior experience supporting Directors or senior leadership in a corporate setting.  Understanding of executive-level protocols, business etiquette, and reporting formats.  Flexibility to work beyond business hours and manage time-sensitive responsibilities as required. Compensation: As per industry standards Employment Type: Full-time Job Types: Full-time, Permanent Pay: ₹25,000.00 - ₹30,000.00 per month Benefits: Cell phone reimbursement Schedule: Day shift Supplemental Pay: Performance bonus Work Location: In person