Executive Assistant to Director

About The Opportunity

Executive Assistant

• Manage the Director's calendar: schedule, prioritize, and resolve conflicts for meetings, travel, and internal commitments.
• Coordinate complex domestic and international travel logistics, itineraries, visas, and timely expense reconciliation.
• Prepare and edit presentations, briefings, reports, and meeting materials with attention to accuracy and visual clarity.
• Own meeting preparation and follow-up: draft agendas, record clear minutes, track action items, and ensure timely closure.
• Serve as a primary point of contact for internal and external stakeholders, routing inquiries and proactively escalating issues.
• Handle confidential documents and sensitive communications with discretion; maintain organized executive files and records.
  

Skills & Qualifications

• Proven experience supporting C-level or Director-level executives in a fast-paced corporate environment.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace.
• Demonstrated expertise in calendar management and complex travel & expense coordination (Concur or equivalent).
• Excellent meeting facilitation skills: agenda creation, minute-taking, and action-item tracking.
• High level of discretion handling confidential correspondence and executive materials.
• Professional written and verbal English; ability to synthesize information and present concisely.
  

Preferred

• Experience supporting leaders in technology, AI, or software companies.
• Familiarity with internal collaboration tools (Slack, Teams, Confluence) and basic project coordination.
• Prior exposure to board or investor meeting logistics and executive event coordination.
  

• High-impact role with visibility to senior leadership and cross-functional teams in an innovative AI environment.
• Collaborative, fast-moving culture that values initiative, operational excellence, and professional growth.
• Competitive on-site compensation and standard employee benefits (as per company policy).
  

Location: