Executive Assistant to Director

Job Summary

The Executive Assistant to the Director will serve as a trusted partner, providing high-level administrative, operational, and coordination support. This role demands maturity, discretion, strong organizational skills, and the ability to manage multiple priorities seamlessly. The Executive Assistant will act as a key liaison between the Director and internal as well as external stakeholders, ensuring smooth day-to-day operations and effective communication at all levels.

Key Responsibilities

Executive & Administrative Support

• Manage the Director’s calendar, appointments, meetings, and travel schedules with precision
• Draft, review, and manage professional correspondence including emails, letters, reports, and presentations
• Maintain and safeguard confidential records, documents, and sensitive information
• Act as the primary point of contact between the Director and senior management, clients, and external partners

Coordination & Communication

• Organize and coordinate meetings, prepare agendas, record minutes of meetings (MOM), and ensure timely follow-ups on action points
• Liaise with department heads to track priorities, deadlines, and deliverables
• Screen, prioritize, and manage incoming calls and communications on behalf of the Director

Business & Operational Support

• Assist in preparing materials for business reviews, strategy meetings, and management presentations
• Monitor ongoing tasks and projects, ensuring alignment with the Director’s directives
• Provide administrative and coordination support for special assignments and strategic initiatives

Travel & Engagements

• Coordinate travel arrangements and logistics as required
• Occasionally accompany the Director or travel outside Delhi for official purposes (rare)

Key Skills & Competencies

• Excellent verbal and written communication skills in English and Hindi
• Strong planning, organizational, and time-management abilities
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask, prioritize, and perform efficiently in a fast-paced environment
• Strong problem-solving skills with attention to detail

Personal Attributes

• Mature, composed, and highly dependable
• Exceptional level of integrity, discretion, and confidentiality
• Professional demeanor with strong interpersonal skills
• Proactive, adaptable, and solution-oriented mindset

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Flexible schedule
• Leave encashment
• Provident Fund

Work Location: In person