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Executive Assistant To Director

Executive Assistant To Director

Vtransport

5 - 10 years

5 - 10 Lacs

mumbai

Posted:5 days ago| Platform:

Apply

Skills Required

meeting planning letter drafting secretarial activities mom ea travel arrangements calendaring travel management travel booking calendar management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities

Administrative & Secretarial Support

Manage the Directors calendar, appointments, meetings, and travel schedules.
Prepare agendas, presentations, reports, and minutes of meetings.
Handle official correspondence, emails, and document management.
Maintain records, files, and confidential information with discretion.

Coordination & Communication :-

Act as a point of contact between the Director and internal/external stakeholders.
Coordinate with department heads for follow-ups on action points and deadlines.
Screen calls, emails, and visitors, prioritizing communications appropriately.

Meeting & Travel Management

Organize board meetings, leadership meetings, and client interactions.
Coordinate domestic and international travel, including itineraries and expense tracking.
Ensure meeting logistics such as venue, video conferencing, and documentation.

Operational & Strategic Support

Assist in tracking business plans, MIS reports, and key performance indicators.
Support the Director in project monitoring and strategic initiatives.
Conduct research, data compilation, and analysis as required.

Compliance & Confidentiality

Ensure compliance with company policies and governance standards.

Handle sensitive information with high levels of confidentiality and professionalism

Preferred candidate profile

Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to work under pressure and meet tight deadlines.

High level of discretion, integrity, and professionalism

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