Executive Assistant To Director (Female preferred)

Key Responsibilities:

1. Calendar Management and Scheduling:

- Manage the Director's calendar, coordinating meetings, appointments, and travel arrangements

- Prioritize and schedule appointments, meetings, and conferences based on importance and urgency

- Ensure the Director is well-prepared for meetings by gathering necessary materials and briefing documents

2. Communication and Correspondence:

- Act as the primary point of contact for the Director, handling incoming calls, emails, and inquiries

- Draft and prepare correspondence, reports, presentations, and other documents as requested

- Maintain effective communication with internal and external stakeholders on behalf of the Director

3. Information and Data Management:

- Collect, organize, and maintain confidential and sensitive information, records, and files

- Ensure the proper filing and retrieval of important documents and records

4. Meeting and Event Coordination:

- Coordinate and make arrangements for meetings, conferences, and events

- Prepare agendas, distribute materials, and take minutes during meetings as required

5. Travel Arrangements:

- Coordinate and make travel arrangements for the Director, including flights, accommodations, and ground transportation

- Prepare travel itineraries, documents, and coordinate with relevant stakeholders for seamless travel experiences

6. Project and Task Management:

- Assist the Director in managing and tracking various projects, initiatives, and tasks

- Coordinate with cross-functional teams and stakeholders to ensure timely completion of projects

- Provide administrative support and follow-up on action items as needed

8. Other Duties:

- Act as a liaison between the Director and other departments, executives, and external parties

- Maintain a high level of professionalism, confidentiality, and discretion in handling sensitive information

- Perform other ad-hoc duties and responsibilities as assigned by the Director

Qualifications and Skills:

- Bachelor's degree or equivalent work experience

- Minimum of 2-5 years of experience as an Executive Assistant or in a similar administrative role

- Excellent written and verbal communication skills

- Strong organizational and time-management abilities

- Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook)

- Ability to handle multiple tasks, prioritize effectively, and meet deadlines

- Exceptional attention to detail and problem-solving skills

- Discrete, professional, and able to maintain confidentiality

- Excellent interpersonal skills