Administration Executive

Job Title: Senior Admin Executive

Location: Thane

Reports To: Chairman / Chief Admin Officer

Employment Type: Full-time

Position Overview

Rainbow International School is seeking a highly organized, proactive, and experienced Senior Admin Executive to manage and oversee the schools administrative and operational functions. The role involves ensuring smooth day-to-day operations, effective coordination between departments, and providing strong support to the senior management team in both academic and non-academic areas.

Key Responsibilities

1. Administrative Operations

Oversee daily school administrative functions to ensure efficient operations across all departments.

Maintain accurate office systems, student and staff records, and institutional documentation.

Coordinate with vendors, maintenance staff, and facility teams to ensure smooth functioning of the school campus.

2. Coordination & Support

Act as a liaison between the Chairman, senior management, teaching staff, and external stakeholders.

Schedule and organize meetings, parent orientations, and internal communications.

Support HR and accounts departments for staffing, payroll, and compliance activities.

3. Compliance & Policy Implementation

Ensure adherence to school policies, educational board regulations, and statutory compliance.

Assist in audits, inspections, and government documentation.

Implement administrative processes and recommend system improvements for operational efficiency.

4. Event & Logistics Management

Plan and manage school events, functions, workshops, and training programs.

Oversee travel, transport, and logistics arrangements for staff, students, and visitors.

Supervise housekeeping, security, and campus support services.

5. Reporting & Documentation

Prepare MIS reports, meeting minutes, and administrative presentations for senior leadership.

Maintain confidentiality and ensure timely filing of all official records.

Support communication and documentation for affiliations or external authorities.

Qualifications & Skills

Bachelors degree in Administration, Management, or a related field (Master’s preferred).

6–8 years of experience in senior administrative roles, preferably within the education sector.

Strong organizational, leadership, and multitasking skills.

Excellent communication and interpersonal abilities.

Proficiency in MS Office, ERP/school management software, and general office tools.

High level of integrity, discretion, and problem-solving skills.

Working Days: Monday to Saturday

Timings: 9 am to 6 pm

candidates preferable from Thane or near to Thane.