Administration Executive

Role & responsibilities

• Vendor Management: Identify, onboard, and maintain vendor relationships. Ensure timely deliveries and compliance, vendor verification, and vendor finalization.

• Price Negotiation: Negotiate prices, terms, and delivery schedules to maximize cost savings.
• Procurement Support: Process purchase orders, monitor inventory, and coordinate with internal teams.
• Documentation: Keep accurate records of orders, contracts, and supplier communications.
• Compliance & Quality: Ensure adherence to procurement policies and quality standards.
• Process Improvement:

>> Recommend and implement cost-saving initiatives.

>> Conduct market analysis for price comparison.

>> Ensure the vendor offers adequate maintenance services and responsive after-sales support.

>> Visit vendor locations for assessments and coordination.

>> Liaise with internal departments (IT, Accounts, Pantry) for verification and adherence to approval protocols.

>> Ensure compliance with organizational protocols, maintaining integrity, honesty, and confidentiality at all times.

>> Draft and review contracts, ensuring alignment with company standards.

>> Prepare and manage the purchase department budget.

>> Oversee file management and vendor records.

>>Manage daily office operations, including facility management and administrative support. Supervising housekeeping activities.

>> Manage office supplies inventory and place timely orders to ensure uninterrupted operations.

>> Ensure compliance with organizational policies, procedures, and legal/administrative requirements.

>> Assist management in preparing reports, presentations, and other administrative deliverables.

>> Maintain office records, files, and documentation in an organized and secure manner.

>> The candidate should be well-groomed and presentable, with the ability to communicate effectively via email and fluency in Hindi, English, and Telugu.

Skills: