Executive Assistant to Chief Executive Officer

Job Summary:

We are seeking a proactive, highly organized, and discreet Executive Assistant to provide comprehensive support to our CEO. The role involves managing daily schedules, handling communications, coordinating meetings, and supporting high-level projects. The ideal candidate will be resourceful, tech-savvy, and capable of managing a wide range of administrative and executive support tasks in a fast-paced environment.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, including scheduling appointments, meetings, and travel.
• Coordinate and prepare materials for meetings, including agendas, presentations, and minutes.
• Screen and prioritize incoming emails, calls, and requests, and respond where appropriate.
• Liaise with internal teams, stakeholders, and external clients on behalf of the CEO.
• Organize domestic and international travel plans, including itineraries, accommodations, and logistics.
• Handle confidential information with integrity and discretion.
• Support the CEO in tracking tasks, follow-ups, and deadlines.
• Assist in preparation of reports, documentation, and internal communications.
• Represent the CEO professionally and maintain a high level of confidentiality and judgment.
• Manage special projects and perform other related duties as assigned.

Required Skills and Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 3–7 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital tools like Zoom, Google Workspace, etc.
• Strong organizational and time-management skills.
• Ability to multitask, prioritize work, and meet deadlines.
• High level of professionalism and discretion.
• Proactive, detail-oriented, and problem-solving mindset.