Executive Assistant To Chief Executive Officer

Designation:

Role Overview

Executive Assistant to the CEO

Key Roles & Responsibilities

1. Calendar & Time Management

• Manage and optimize the CEO’s daily schedule to ensure productivity and priority alignment.
  
• Schedule meetings, calls, and appointments while minimizing conflicts.
  
• Set reminders and ensure timely follow-ups on key tasks and commitments.
  
• Coordinate travel plans, accommodations, and logistics when required.
  

2. Delegation & Follow-ups

• Track key deliverables assigned by the CEO to department heads and teams.
  
• Ensure timely execution and closure of tasks through regular follow-ups.
  
• Act as a bridge between the CEO and internal teams for instructions and updates.
  
• Maintain a structured task management and reporting system.
  

3. Communication & Coordination

• Serve as the first point of contact for internal and external stakeholders.
  
• Draft and manage emails, reports, presentations, and meeting summaries on behalf of the CEO.
  
• Ensure clear, professional, and timely communication across leadership and teams.
  
• Handle confidential and sensitive information with complete discretion.
  

4. Operational Oversight

• Monitor ongoing company operations and flag critical issues requiring CEO attention.
  
• Identify inefficiencies and suggest process and workflow improvements.
  
• Maintain awareness of company culture, employee morale, and workplace dynamics.
  

5. Strategic Support & Decision Assistance

• Prepare reports, dashboards, and data-backed insights for decision-making.
  
• Attend meetings, record minutes, and ensure execution of action points.
  
• Conduct research on industry trends, competitors, and potential business opportunities.
  

6. Acting as the CEO’s Eyes & Ears

• Gather and relay important information from employees, clients, and stakeholders.
  
• Identify organizational bottlenecks, risks, or performance concerns and escalate proactively.
  
• Provide insights on employee performance, operational risks, and improvement areas.
  

Key Skills & Competencies

• Strong organizational and multitasking skills
  
• Excellent verbal and written communication
  
• High level of maturity, discretion, and professionalism
  
• Ability to work independently and handle pressure
  
• Strong follow-up and execution mindset
  
• Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools
  

Important Notes

• Only female candidates will be considered.

• Candidates must be

  mature enough to handle company-level responsibilities.

• No CVs from NCR

  (candidates should be willing to work from Gurgaon near Hero Honda Chowk).