Executive Assistant to CEO

Key Responsibilities:

1. Strategic & Executive Support

• Assist in preparing board materials, slide decks, dashboards, and performance metrics.

• Coordinate cross‐functional coordination: liaise with Sales, Marketing, Design, Production, R&D, Finance, etc.

• Monitor action items from meetings; track follow-ups and ensure timelines are met.

• Conduct research for new initiatives, market trends, competitor analysis, and present summaries to MD.

• Help with strategic planning, periodic reviews, and special projects.

2. Administrative & Office Management

• Manage and optimize the MD’s calendar: scheduling meetings, appointments, site visits, content reviews, etc.

• Coordinate travel arrangements (flights, accommodation, local transport) and prepare travel itineraries.

• Prepare and manage expense reports, budgets, reimbursements.

• Oversee day‐to‐day office operations, ensuring smooth communication and workflow.

• Serve as a gatekeeper: screen calls, emails, requests, and redirect as appropriate.

• Draft, proofread, edit correspondence, proposals, presentations, reports, etc.

3. Communication & Stakeholder Management

• Act as liaison between the MD and internal teams, external partners, clients, vendors.

• Help in maintaining relationships with key clients, architects, dealers, distributors, franchisees.

• Represent the MD in meetings when required, take notes, disseminate minutes, track actions.

• Handle confidential information with discretion and maintain confidentiality.

4. Event / Meeting / Seminar Management

• Organize and coordinate internal events, workshops, sales meets, product launches, factory visits.

• Handle logistics: venue, invitations, hospitality, materials, follow‐up.

• Ensure smooth execution of MD’s participation in trade fairs, exhibitions, conferences.

5. Special Projects & Miscellaneous Tasks

• Undertake ad hoc assignments from MD, which may include site visits, audits, reviews, etc.

• Work on process improvements, documentation, SOPs.

• Support the roll‐out of new business verticals or expansions.

Qualifications:

Bachelor’s degree (Business, Management, or related field). MBA or equivalent is a plus.

Experience & Eligibility Criteria:

• Minimum 2 to 5 years of proven experience as an Executive Assistant, Personal Assistant, or sales co-ordinator role.

• Experience in supporting senior management or directors with high-level coordination, reporting, and scheduling.

• Strong exposure to business operations, documentation, and client/vendor coordination.

• Proficiency in MS Office Suite (Excel, PowerPoint, Word, Outlook).

• Hands-on experience with Google Workspace, CRMs, and task management tools (e.g., Trello, Asana) preferred.

• Ability to create and manage reports, dashboards, and presentations.

• Excellent written and verbal communication in English, Gujarati, and Hindi.

• High level of discretion, integrity, and professionalism.

• Strong organizational and time management skills with attention to detail.

• Ability to multi-task, prioritize, and manage complex schedules.

• Proactive mindset — anticipates needs and acts independently.

• Pleasant personality, strong interpersonal skills, and ability to work with multiple departments.

Job Type: Full-time

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person