Executive Assistant

highly organized and proactive Personal Assistant (PA) / Executive Assistant (EA)

The role involves managing complex schedules, handling high-level communication, coordinating meetings, preparing reports, and ensuring seamless workflow across departments.

Roles & Responsibilities

A. Calendar, Schedule & Meeting Management

• Manage executive calendars, appointments, reminders, and daily schedules
  
• Coordinate internal & external meetings with leadership and stakeholders
  
• Prepare meeting agendas, presentations, and reports
  
• Draft and circulate

  Minutes of Meeting (MOM)

  and follow up on action items

B. Communication & Coordination

• Act as the

  first point of contact

  between the executive and internal/external stakeholders
• Screen calls, emails, and correspondence
  
• Maintain professionalism and confidentiality at all times
  
• Liaise across departments to ensure smooth information flow
  

C. Travel & Logistics

• Arrange domestic & international travel
  
• Book flights, hotels, and transport
  
• Prepare detailed travel itineraries and documentation
  

D. Administrative & Document Support

• Prepare MIS data, reports, letters, presentations, and corporate documents
  
• Maintain filing systemsdigital and physical
  
• Handle confidential documents with discretion
  

E. Stakeholder & Project Assistance

• Assist in project coordination and tracking timelines
  
• Conduct research and prepare briefing notes
  
• Manage follow-ups and ensure task completion
  
• Support senior management in cross-functional activities
  

F. Personal Assistance

• Manage personal tasks such as reminders, appointments, or errands (if required)
  

Essential Skills & Qualities

• Strong communication skills

  (verbal & written)

• Excellent organizational & multitasking ability

• High confidentiality and professionalism

• Critical thinking & problem-solving

• Strong interpersonal & stakeholder management

• Expertise in MS Office (Excel, PowerPoint, Word)

• Ability to work independently under minimal supervision

• Time management & deadline-focused approach

Preferred Candidate Details

• Experience:

  7 to 12 years as PA/EA/PS to Senior Management

• Industry:

  Preferably Renewable / Infrastructure / Energy / Manufacturing / Corporate HQ

• Education:

  Graduate or Post Graduate preferred (Business Administration/Commerce advantageous)

• Skills:

  Calendar Management, MOM drafting, Stakeholder Handling, Communication, MS Office, Travel Coordination

• Other Requirements:

• Excellent professional communication
  
• High confidentiality & trust
  
• Ability to manage pressure and multitask
  
• Strong organizational & time-management skills