Executive Assistant

Key Responsibilities:

• Manage and maintain calendar, appointments, meetings, and travel itineraries.
• Prepare presentations, reports, and minutes of meetings for internal and external stakeholders.
• Follow up on key action points, ensuring timely execution and reporting back to the Concern person.
• Coordinate communication between the CONCERN PERSONs office and department heads (Project, Production, Finance, HR, etc.).
• Assist in reviewing and preparing business proposals, project summaries, and MIS reports.
• Handle confidential and sensitive information with discretion.
• Support the CONCERN PERSON in planning and monitoring ongoing projects, client follow-ups, and business development activities.
• Liaise with clients, vendors, and senior management for meetings, documentation, and approvals.
• Draft and manage correspondence, including emails, letters, and official communication.
• Ensure smooth day-to-day administrative operations of the CONCERN PERSON’s office.

Key Skills Required:

• Excellent communication (verbal & written) and presentation skills.
• Strong coordination and follow-up ability.
• Proficiency in MS Office (Excel, PowerPoint, Word) and digital communication tools.
• Analytical mindset with attention to detail.
• Ability to multitask and prioritize under pressure.
• High integrity, confidentiality, and professionalism.

Qualification:

• Graduate / Post Graduate in any discipline.
• MBA preferred (Operations / Management / Business Administration).

Experience:

• Extensive years as Executive Assistant / Personal Assistant to Senior Management (preferably in manufacturing or engineering company).
• Exposure to project documentation, tendering, or business coordination will be an added advantage.

joy@preetgroup.com