Executive Assistant

This job is with Capco, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Job Title: Executive Assistant

Location - Bengaluru

About Us

Consultancy of the year in the British Bank Award

Top 100 Best Companies for Women in India 2022 by

Avtar & Seramount

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Requirements

• Job Title: Executive Assistant
• Location: Bengaluru (Hybrid)
• Experience: 5-8 years
  

We are seeking a highly organized, proactive, and discreet Executive Assistant to support C- Suite Executives in managing day-to-day operations. The ideal candidate will have a strong background in executive support,

calendar management, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Administrative & Operational Support

• Manage complex calendars, schedule meetings, and coordinate appointments across time zones.
• Organize domestic and international travel, transport, including passports, visas, accommodations, and itineraries.
• Expense Tracking: Maintain a real-time tracker of submitted, approved, and reimbursed expenses.
• Coordination with Finance: Liaise with the finance team to resolve queries, clarify entries, and ensure smooth processing of claims.
• Handle confidential documents and sensitive information with utmost discretion.
  

Transport Coordination

• Daily Commute Management: Schedule and coordinate daily transportation for the Partner, ensuring timely pick-ups and drop-offs.
• Travel Logistics: Arrange ground transportation for business travel, including airport transfers, intercity travel, and hotel commutes.
• Guest Transport (Domestic/Global): Organize transportation for visiting clients, stakeholders, or senior leadership as needed.
• Travel Logistics: Arrange ground transportation for business travel, including airport transfers, intercity travel, and hotel commutes.
  

Meeting & Event Coordination

• Plan and coordinate board meetings, client meetings, and internal reviews.
• Coordinate offsites and team events
  

Qualifications & Skills

• Any bachelor’s degree
• 5–8 years of experience supporting senior executives or partners.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in tools like Zoom and Teams
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• High level of integrity, professionalism, and discretion.
• Ability to work independently and handle pressure with grace.
  

Job Location: Bangalore