Executive Assistant

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. 

Calendar and Schedule Management:

• Manage and maintain complex calendars for the Directors, including scheduling internal and external meetings, appointments, and conferences.
• Coordinate and prepare for meetings, including drafting agendas, compiling necessary documents, and taking minutes as required.

Communication Management:

• Handle incoming and outgoing correspondence, including screening calls, managing emails, and drafting letters and other communications on behalf of the Directors.
• Act as a primary point of contact between the Directors and internal teams, clients, vendors, and other external stakeholders.

Travel Coordination:

• Arrange comprehensive national and international travel itineraries, including flights, accommodation, transportation, and visa applications.
• Prepare detailed travel expense reports.

Document and Information Management:

• Prepare, edit, and format professional documents, reports, presentations, and spreadsheets.
• Organize and maintain highly confidential physical and electronic filing systems.
• Conduct research and compile information as needed to support decision-making.

Work Experience:

Minimum of 3-5years of proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting C-suite executives or Directors in a professional business environment, preferably within the manufacturing or industrial sector.

Excellent Organizational Skills-

• Ability to manage multiple tasks, prioritize effectively, and maintain a highly organized system for documents, files, and information.

Excellent Communication Skills-

• Verbal

  : Clear, concise, and professional communication for internal and external interactions.

• Written:

  Proficient in drafting and editing professional correspondence, reports, presentations, and other documents with high accuracy.

Technical Proficiency:

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Familiarity with ERP Software would be advantageous.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field. (A Master's degree or equivalent is a plus.)
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

Location:

• Dahisar East, Mumbai