Executive Assistant

Company Description

Gracia Marcom is a purpose-driven agency with 13 years of expertise dedicated to serving the greater good of society. Our mission is to create a positive impact through meaningful initiatives and sustainable solutions. We provide innovative design, marketing, and printing solutions that exceed client expectations while promoting sustainability and ethical practices. Our aim is to build long-lasting client relationships through creative and strategic collaboration.

Bronze medal Ecovadis Sustainability rating

Role Description

Executive Assistant

The role requires excellent English communication skills, strong organizational abilities, and the ability to handle a fast-paced workflow in a US shift environment.

Key Responsibilities

Manage executive calendars, appointments, reminders, and scheduling across US time zones

Handle inbound/outbound calls, emails, and all communication with professionalism

Maintain daily reports, presentations, meeting notes, and documentation

Track tasks, coordinate follow-ups, and ensure timely closure of action items

Assist in preparing business documents, summaries, and workflow sheets

Collaborate with internal and external teams for smooth project execution

Maintain confidentiality, handle sensitive information, and manage executive priorities

Support executives in administrative, operational, and organizational tasks

Attend virtual meetings, document MOMs, and ensure structured communication

Perform basic research, data compilation, and project coordination tasks

Key Skills & Competencies

Excellent English communication (written & spoken)

Strong organisational and time-management skills

Experience with Google Workspace / MS Office (Docs, Sheets, Slides, Outlook)

Outbound calling or BPO experience preferred

Ability to multitask, prioritise, and manage multiple executives

Professional email etiquette and client communication skills

High attention to detail, accuracy, and task ownership

Ability to work independently in a remote environment

Qualifications

Bachelor’s degree (any stream)

3+ years of experience

Proven experience handling US-based clients or international communication

own system (laptop/desktop)

Why Join Us?

Work with a purpose-driven agency that values ethics, sustainability, and integrity

Opportunity to work closely with US executives and global teams

Stable, long-term role with growth potential

Remote (Work From Home) flexibility with a structured workflow

Professional and supportive work culture

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