Executive Assistant

• Job Posting TitleJob Posting Title

  Executive Assistant

Hiring Requirements

Job Details

• Job ProfileJob Profile

• Facilities Services-O2

• Job Families for Job ProfilesJob Families for Job Profiles

• Engineering/Maintenance/Building Services

• Worker Sub-TypeWorker Sub-Type

• Regular

• Worker TypeWorker Type

• Employee

• Time TypeTime Type

• Full time

• Compensation GradeCompensation Grade

• Building Operations 2

• Remote TypeRemote Type

• On-site

• Primary Job Posting LocationPrimary Job Posting Location

• Pune, MH

• Additional LocationsAdditional Locations

  (empty)

• Additional Job Posting LocationsAdditional Job Posting Locations

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• Scheduled Weekly HoursScheduled Weekly Hours

  48

• Work ShiftWork Shift

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• Recruiting Start DateRecruiting Start Date

  10/28/2025

• Target Hire DateTarget Hire Date

  10/28/2025

• Target End DateTarget End Date

  (empty)

Additional Information

• Union Membership from Job ProfileUnion Membership from Job Profile

  (empty)

• Allowed Unions from Job ProfileAllowed Unions from Job Profile

  (empty)

Collective Agreement Details

• Collective AgreementCollective Agreement

  (empty)
• JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of more than 93,000 as of September 30, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

  What this job involves:

• Calendar Management, Travel Management, Meeting & Events coordination, Time & Expense Submission, Other Administrative Support
• Prepare a range of non-routine correspondence according to company guidelines
• Arrange and coordinate meetings/conferences in liaison with the Meeting and Events Planning team when applicable. Handle routine and non-routine logistics (e.g.contact meeting participants and coordinate responses, compose meeting materials and follow-up correspondence with input and review by Executive).
• Coordinate work with third-party suppliers both internal and external to address support needs and issues on behalf of the executive
• Arrange conference calls, video conferences or data conferences occasionally involving a global audience
• Anticipate travel needs of executive and independently coordinate complex travel arrangements, typically involving multiple changes and destinations based on understanding of executives availability and obligations. Support with travel documentation and procedures (itineraries, visa/passport procedures).
• Prepare draft proposals and presentations with direction from Executive and/or support from other individuals or service departments, as necessary
• Review and sort paper-based and electronic mail, identify action required and take action where appropriate
• Assist with miscellaneous complex administrative tasks (i.e.locate and complete standard forms, provide invoicing and accounts reconciliation support, maintain voicemail/email distribution lists, may manage time and expense reports)
• Manage potential complex calendar / diary activity, including coordination of appointments for executives as well as extensive rescheduling.  Keep executives informed as needed
• Develop relationships with executives’ clients and their EA’s
• Provide telephone support (i.e. Answer calls promptly and courteously).  Act as executives’ representative to independently handle calls
• May record and monitor work requests into the tracking tool in a timely manner according to local capabilities and guidelines.
• Maintain voicemail and email distribution lists

• Key Skills

• Be able to adapt to changes in business priorities
• IT & Microsoft office skills (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills with confident to interact with people at senior levels
• Mastery of stakeholder's relationships and collaborative working with colleagues and    peers of all levels.
• Proactive display initiative and work well under pressure
• Effective team player, flexible and with the ability to work independently
• Excellent written and verbal English
• Excellent organisational skills and ability to prioritize effectively
• High level of accuracy
• Excellent customer services skills
• Ability to independently solve problems and make recommendations.
• Sense of confidentiality, discretion
• Strong diary management (multiple diaries)
• Experience booking complex international travel

• Sound like you? In this role, your key responsibilities will include:

• Providing an advanced level of executive support to various executives with complex organizational responsibilities. 
• Liaison between the executives and his/her organization.
•  Independently completes assigned non-routine tasks to meet goals under supervision and may work in a team environment. 
• Requires a good understanding of the executives’ organization, along with the business knowledge to communicate and work effectively with the executive’s organization and clients