Executive Assistant

We are looking for an Executive Assistant who is experienced, reliable and task-oriented to perform a variety of tasks and support our Companys Director. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Executive Assistants responsibilities include managing calendars, making travel arrangements, arrange meetings and maintain minutes of meetings. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Management.

Role & responsibilities

• Acting as the point of contact among executives, employees, clients and other external partners
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients. Prepare internal and external corporate documents for team members and industry partners, like memos, emails, presentations, reports etc.
• Managing meetings, appointments and travel itineraries
• Arrange corporate events to take place outside of the work place.
• Maintain an organized filing system of paper and electronic documents.
• Develop and sustain a level of professionalism among staff and clientele
• Managing information flow in a timely and accurate manner
• Uphold a strict level of confidentiality
• Manage information flow in a timely and accurate manner
• Oversee the performance of other clerical staff

Preferred candidate profile

• First Class Graduate of any Stream
• PA diploma or certification will be a plus point
• Minimum of 4+ years of experience as an Executive Assistant reporting directly to Top Management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• One should be resourceful, innovative, and proactive to support their executive leaders. They must think independently to make decisions under pressure, and they need to have good communication skills to share information with their supervisor efficiently and effectively.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Outstanding organizational and time management skills
• Excellent verbal and written communications skills
• Discretion and confidentiality