Executive Assistant Freshers WFH - Founders Office

About apicule

apicule (https://apicule.com) is a fast-growing pharmaceutical API sourcing and consultancy platform revolutionizing how drug manufacturers connect with verified API suppliers globally. With high amount of daily website visits and qualified inquiries, we are building the world’s most trusted API trading ecosystem.

Executive Assistant to the Co-Founder

Key Responsibilities

• Act as the primary point of contact between the co-founder and company teams (Sales, Business Development, Data Curation).
• Monitor and track progress of all active projects and team deliverables; ensure timely updates and escalate issues proactively.
• Regularly prepare and share concise

  daily and weekly reports

  on team performance, business KPIs, and pending actions.
• Support with hiring candidates for any positions within the company.
• Manage the co-founder’s calendar, schedule meetings, and coordinate across time zones for international clients and suppliers.
• Oversee the use and organization of

  Google Workspace, project management tools, and communication platforms

  (e.g., Slack, Trello).
• Arrange travel and logistics for conferences, expos, and supplier site visits.
• Draft, proofread, and manage correspondence, presentations, and internal communications.
• Support hiring and onboarding processes for interns, associates, and consultants as needed.
• Handle sensitive information with discretion and maintain confidentiality at all times.

Desired Skills & Qualifications

• Bachelor’s degree in Business Administration, MBA, Life Sciences, or a related field.
• 0-1 years of experience as an executive assistant, operations coordinator, or similar role (startup experience preferred).
• Exceptional organizational and multitasking skills with a proactive mindset.
• Proficiency in

  Google Workspace (Docs, Sheets, Calendar, Drive)

  and project management tools.
• Excellent written and verbal communication skills in English; additional languages (Hindi, Mandarin) are a plus.
• Comfortable working in a

  fast-paced startup environment

  with flexible hours and priorities.
• Ability to travel domestically and internationally for conferences and meetings (must have a valid passport).

Compensation & Perks

• Freshers only. Full-time. Paid role

  ₹5000-10000 (Higher salary based on performance).
• Work directly with the co-founder and gain exposure to high-level strategy and operations.
• Opportunity to grow into a

  Senior Operations Manager

  role as the company scales.
• Remote-first work culture with flexible hours (must be available for critical updates beyond standard hours).

• Paid travel

  to conferences, supplier visits, and international events.
• Dynamic and supportive team in a high-growth startup.

How to Apply

jobs@apicule.com