Executive Assistant – Founder’s Office

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Job Summary:

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our Founder and senior leadership team. This role is instrumental in ensuring smooth day-to-day operations through effective coordination, communication, and project management. The ideal candidate thrives in a fast-paced, dynamic environment and possesses a high level of discretion, professionalism, and adaptability.

Roles & Responsibilities:

• Provide high-level administrative support to the Founder and senior leadership team, including calendar management, appointment scheduling, and meeting coordination.
• Manage and prioritize emails, phone calls, and internal/external communications.
• Plan, coordinate, and execute special events, meetings, and key company initiatives.
• Conduct research, compile reports, and present data to support decision-making processes.
• Track and manage multiple projects, ensuring timely execution and clear stakeholder communication.
• Support recruitment activities such as posting job openings, screening candidates, and scheduling interviews.
• Maintain confidentiality of sensitive business information and strategic initiatives.
• Serve as a liaison between leadership and internal teams for streamlined operations.

Desired Profile:

• Bachelor’s degree in Business Administration, Communications, or related field.
• Minimum 3 years of experience in executive support or administrative roles.
• Strong multitasking and time-management capabilities.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Proven ability to work independently and collaboratively.
• Experience in fast-paced, high-growth or startup-like environments preferred.

Key Soft Skills:

• Excellent interpersonal and relationship-building abilities.
• Strong service orientation with a proactive approach to problem-solving.
• High level of professionalism, reliability, and discretion.
• Creative thinking with the ability to generate practical solutions.
• Emotionally intelligent with the ability to stay composed under pressure.